Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University - Kingsville

Department

School of Music

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

Job Summary

Works under general supervision and coordinates administrative support for the School of Music to include the exercise of discretion and independent judgement with respect to matters of significance.

Essential Duties and Responsibilities

• Coordinates administrative support functions for the School of Music. Plans and coordinates administrative activities and services which support the school’s academic, business & fiscal initiatives. Supervises assigned staff, plans work, and determines work priorities. Develops administrative objectives and strategies.
• Participates in the planning and execution of administrative operations related to camps, workshops, tours and special events. Participates in the resolution of operating problems.
• Plans, implements, coordinates, analyzes, monitors, and evaluates administrative support functions. Assists in the development of budget.
• Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Recommends guidelines, policies, rules, and regulations. Monitors compliance with policies and procedures.
• Monitors project timelines and identifies issues. Performs special analyses and project summaries. Prepares and reviews operational and special reports. Makes recommendations for process improvements, administrative changes, or new initiatives.
• Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
• Maintains office supplies and equipment. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• Coordinates office records retention and maintains office references and resources materials.
• Coordinates all student travel arrangements and prepares itineraries and expense reports, in consultation with faculty and directors.
• Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements

Education- Bachelor's degree or equivalent combination of education and experience.
Experience- Three years of related experience.
 

Knowledge, Skills and Abilities:

Knowledge of word processing, spreadsheet, database, and presentation applications.

Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.

Other Requirements
Work beyond normal office hours and/or work on weekends.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.