Executive Assistant *On Site, Full Time, Day Shift*

Executive Assistant, On Site, Full Time, Day Shift

The Executive Assistant for the the Sisters of Providence Mother Joseph Administrative Center will receive work projects from the Core Team and Senior Management Team, primarily in support of the Chief Operations Officer and the Communications and Development Manager.  The mission of the staff is to support the efforts of the Congregation of the Sisters of Providence, especially the Sisters supported by the Mother Joseph Administrative Center, in the fulfillment of their mission and responsibilities. The staff provides support services in the areas of administration, archives, communications, development, finance and project coordination. The Mother Joseph Administrative Center staff, in carrying out their responsibilities, joins with Leadership Team in supporting the Mission of the Sisters of Providence to serve the poor and marginalized, seeking ways to support peace, justice and environmental sustainability and nurture a team spirit and service mentality among all colleagues consistent with the mission and values of SP Administrative Centers.

The function of the position actively incorporates the Mission and Values of the Sisters of Providence Congregation and the Mother Joseph Administrative Center.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Strategic And Management Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications:

• Coursework/Training: 2 years of university or college training in English, Liberal Arts or related subjects; or graduation from a technical program in Secretarial or Office Support Services. or equivalent combination of education and experience
• 5 years experience as an administrative assistant or executive assistant, including a minimum of 2 years working directly for a corporate executive or the equivalent
• 4 years experience in planning and coordinating department related meetings, programs, procedures and scheduling to facilitate projects and activities
• 3 years experience in being responsible for planning administrative, secretarial and office related assignments to accomplish multiple job responsibilities that are time sensitive, as well as demonstrated ability to plan efficient and accurate procedures to handle and track the status of materials and documents for special events, mailings and projects
• 3 years experience in a work setting where providing support and secretarial services for several persons and having to coordinate multiple demands and meet due dates as directed

Why Join Providence? 

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.  

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care