Executive Assistant - Marketing & Strategic Communications

Working Title: Executive Assistant - Marketing & Strategic Communications

State Role Title: General Administration Supervisor II/Coordinator II

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Exempt: Not Eligible for Overtime

 

College/Division: Marketing and Strategic Communications

Department: 100806 VP Marketing and Strategic Communications

 

Pay Band: 5

Pay Rate: Pay Range

Specify Range or Amount: $58,000 - $63,000 

 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

 

Beginning Review Date: 06/04/2026

 

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

 

General Information:

The Division of Marketing and Strategic Communications is currently seeking applicants for a full-time executive assistant position. This position will support the Vice President and will be the first point of contact for visitors to the division. The Division of Marketing and Strategic Communications includes University Communications and University Marketing and Branding at James Madison University.

 

Duties and Responsibilities:

Administrative Support to the Vice President:

• Manages the administrative and project management support of the Vice President including complex calendar management and
  scheduling, planning meetings, and making travel arrangements as needed.
• Plans and coordinates multiple meetings and other activities involving various on and off-campus groups.
• Review and prepares a wide range of divisional and across campus correspondence and communications for distribution.
• Assists with the development and distribution of presentation materials and reports for the Board of Visitors, academic and administrative groups, divisional meetings, and other events as needed.
• Provide project management support for assigned projects.
• Serve as liaison for the Division of Marketing and Strategic Communications.
• Exercise independent judgment to address shifting and multiple priorities and crisis situations/issues.
• Independently performs multiple, complex administrative and fiscal responsibilities for its respective department/offices.
• Manage and track division projects and assignments to ensure deadlines and priorities are met.
• Serves as the first point of contact for campus partners (vice presidents, deans, faculty, staff, etc.), students, visitors, media outlets, external community, and vendors/agencies.
• Provides professionals and courteous customer service to internal and external constitutions of the university.

Provides Fiscal Support for the Vice President:

• Manages budgets for the Division of Marketing & Strategic Communications and develops budget tracking spreadsheets.
• Processes and coordinates efforts for annual updates of si