Associate Director of Planning & Design

Title: Associated Director of Planning & Design
Division Name: Finance and Planning
Department: Facilities Planning

Job Summary

The Associate Director of Planning & Design will be responsible for the day-to-day management of the planning & design staff in the department of Planning, Design & Construction, including but not limited to the Sr Architect, Director of Design Services, Engineers, Draftsmen, etc. This position will also be responsible for the solicitation, procurement and administration of project Architecture and Engineering (A/E) professional services contracts for Illinois State University (ISU) Facilities Planning, Design & Construction (FPDC) projects in support of the FPDC Project Managers. These service activities include A/E contract services, A/E project progress and quality control (reviews), A/E design and construction guideline and standard compliance, and FPDC design and construction guidelines and standard updates culled from project experience and reviews. This position is responsible for FPDC consultant procurement processes, A/E service delivery process improvements, design and construction guidelines and standards, and FPDC project document distribution, archives, and records management.

Additional Information

This position requires good analytical, organizational, A/E contract knowledge/experience, negotiation skills, design, planning and interpersonal skills. This position conducts in person, on-line video communications, telephone, and oral communications with all levels of the University community (FPDC clients, trades, etc.) and a wide spectrum of non-ISU entities including consultants and vendors (architects, engineers, consultants, contractors, suppliers, etc.). Required communications range from project Quality Based Selection (QBS) requests, requests for professional services proposals, requests for information, and negotiations related to planned project work or work in progress.

Salary Rate / Pay Rate

$120,000-$140,000 annual

Required Qualifications

1. Bachelor’s or equivalent degree in Architecture, Construction Management, Civil Engineering, Electrical Engineering, Mechanical Engineering, Interior Design or closely related field. Transcripts required – may be unofficial.
2. At least ten (10) years of full time (or part-time equivalent) experience in architecture, construction management, engineering or a related field, five (5) years of which should be in a supervisory role.
3. Understanding of Architecture and Engineering disciplines.
4. Understanding of professional design and construction contracts and project administration processes and documents.
5. Professional Design Service Contract Negotiation Experience.
6. Knowledge of all applicable Illinois building codes and all other applicable laws such as Americans with Disabilities Act.
7. Ability to work independently, exercise judgment, and make decisions.
8. Strong interpersonal, verbal, written, graphic, and presentation skills.

Preferred Qualifications

1. Minimum of five (5) years of responsible and successful experience in major planning and/or construction programs for a large public university or a comparable Corporate Enterprise
2. Knowledge of ISU Design and Construction Guidelines
3. Knowledge of ISU Design and Construction Standards
4. Knowledge and experience with BIM, MS Project and other graphic design and construction software programs
5. Ten (10) years’ work experience in planning design and/or construction related field.

Work Hours

Core work hours: Monday - Friday; 8:00 a.m. - 4:30 p.m.
Additional hours required based on business needs

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods
2. Move about in various locations on and off campus as needed to complete day-to-day work
3. Effectively communicate on a daily basis

Proposed Starting Date

May-June 2025

Required Applicant Documents

Resume
Transcripts - See Special Instructions to Applicants section for additional options

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be sp