Administrative Assistant II

Company Description

Job Description

]Provide all administrative support for Facilities Team in varying disciplines, including but not limited to preparation of documents, presentations, letters, itineraries, calendars, expense reports and presentations .

Qualifications

Administrative Assistant II-9734-1

Fort-Wayne, IN

Long-Term contract  

Duties and Responsibilities:

• Provide all administrative support for Facilities Team in varying disciplines, including but not limited to preparation of documents, presentations, letters, itineraries, calendars, expense reports and presentations .

  Answer and screen all incoming telephone calls and work request in the Service Now platform. Sort, review, and distribute mail.

  Manage calendar and schedule meetings and appointments.

  Coordinate Key City Admin meetings, agendas, and outcomes to further the Facilities Service to the LFG Business groups.

  Plan and coordinate special events.

  Type documents, letters and other memoranda, track CSR data on spreadsheets for waste streams.

  Design and prepare presentations and reports.

  Greet and direct customers to the Facilities Service Center and act as primary resource for internal and external contacts, facilitating a professional image . File and photocopy materials, including establishing and maintaining project files.

  Process bills for prompt payment in Ariba and Chrome River software.

  Maintain accurate and timely entries in e-billing/matter management software in MS Teams. Proofread documents for grammatical and typographical errors.

  Order supplies and coordinate routine maintenance and repairs to office equipment and housekeeping contractor.

  Develop working knowledge of Ariba, Service Now, Access It, and any other systems as they may be implemented.

  Special projects and additional related duties as assigned by managers.

  Support additional team members within the department and perform functions specific to their roles, as requested.

  Be the Customer facing team member that shows the positive energy, often times when the customer is not being as respectful in return

Additional Information

This is going to be an Onsite role,5 days a week at Fort-Wayne, IN location and  7:30 am to 4 pm – with a 30 min unpaid lunch break.