Assistant Director of Student Affairs

Department

BSD MST - Staff

About the Department

The University of Chicago Medical Scientist Training Program (MSTP) is a dual degree MD/PhD program committed to training the next generation of scholars and leaders in the biomedical sciences. The MSTP is committed to service to the wider Hyde Park community through its investment in service and outreach opportunities for its students and other stakeholders. Chicago's distinctive interdisciplinary approach encourages students to explore their medical and research interests in the broadest possible terms across several disciplines in the biological sciences, physical sciences, and more. This is a longstanding and distinguished training program, and the success of the MSTP is fundamental to the academic mission of the Biological Sciences Division (BSD) and the University. The MSTP is also one of the largest training programs in the BSD with an enrollment of ~80 students and over 100 faculty trainers. The MSTP maintains a strong commitment to diversity, equity, and inclusion and to wellness/wellbeing.

Job Summary

The Assistant Director of Student Affairs is responsible for all administrative aspects of the Interdisciplinary Scientist Training Program (ISTP). The position reports to the Executive Director of ISTP and works closely with faculty directors of ISTP, admissions, and curriculum.

Responsibilities

• Monitors the day-to-day operations of ISTP and addresses student concerns as they develop.

• Organizes the annual course listing and catalog updates for ISTP.

• Manages the quarterly registration and graduation processes for ISTP.

• Coordinates with faculty instructors, Pritzker School of Medicine, and TAs for quarterly ISTP Journal Club.

• Coordinates with Pritzker School of Medicine Medical Education Team to send the course evaluations at the end of each quarter.

• Tracks student academic progress and publications using university systems and processes.

• Certifies program requirements are met, including completing milestones such as: lab rotations and thesis lab selection, comprehensive exam and thesis proposal defense, dissertation defense, and completion of both graduate and MD programs.

• Main student contact for external fellowship applications.

• Maintains the website and social media for ISTP.

• Supports effort on new, competing renewal, and annual progress reports for Medical Scientist Training Program (MSTP) training grant.

• Maintains records of faculty trainer status in MSTP training grant.

• Tracks outcomes and career trajectory of program alumni.

• Assists Executive Director in developing alumni events in collaboration with the Medical and Biological Sciences Division Alumni Relations and Development office.

• Works with the Executive Director of MSTP on student issues that require divisional intervention.

• Manages special recurring events for ISTP, including the Annual Retreat, Grand Rounds, program seminar series, and large-scale symposia.

• Assists Executive Director in coordinating effective and efficient transitions between medical and graduate phases.

• Supports admissions processes as needed, including major events such as Admissions Days and Revisit Weekend.

• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.

• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications
 

Education:

• Advanced degree in the life sciences or business administration strongly preferred.

Experience:

• 3 years of administrative experience in student affairs administration.

• Federal grant management experience.

• Familiarity with medical school application processes.

Technical Skills or Knowledge:

• Mastery-level knowledge of Microsoft Office and Adobe Suite.

• Familiarity with social media platforms and video production.