Executive Assistant

At Vanta, our mission is to secure the internet and protect consumer data. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it. 

As Executive Assistant for Vanta’s Engineering, Product, and Design (EPD) team, you will provide dedicated support for our Chief Product Officer (CPO) and VP of Engineering. The mission of this role is to enable your leaders and their teams to do their best work.

Our ideal candidate is a passionate self-starter who thrives in a fast-paced environment, who can manage and prioritize multiple initiatives and tasks, and help build an engaging environment for all.

This position is remote but the candidate must be in the eastern or central time zone, with preference for the eastern time zone. There will be travel expectations, both domestic and international, for this role. The candidate should be comfortable traveling between 3-5 times per year.

What you’ll do as an Executive Assistant at Vanta:

• Be a trusted partner to our executives, providing administrative and strategic support on a day to day basis

• Act as a gatekeeper for your leaders, managing calendars and scheduling meetings according to your leaders’ priorities

• Regularly review operating practices and meeting cadencies, and propose and implement improvements 

• Plan and execute department level offsites, meetings, and events

• Coordinate travel and related accommodations for your leaders

• Drafting communication and emails on behalf of the leader 

• Assist the leader with inbox management

• Assist with any meeting and public relations (PR) preparation, such as gathering details and briefing materials

• Attend critical meetings of the executive and ensure action items are completed

• Create and manage expenses for your leaders and any department and team events

• Manage and drive special projects for your leaders and their departments

• Work closely with other executive assistants to ensure that Vanta's Leadership Team is staying coordinated on meetings and action items

• Assist with the Executive Administration team’s strategic projects - the Executive Administration team is part of the People Team, and works on a wide variety of interesting projects to help Vanta meet its business objectives

How to be successful in this role:

• 5+ years of professional experience in a similar role, with 2-3+ years of experience being an Executive Assistant to a Vice President+ level role in a technology company. Preference is for candidates with prior Executive Assistant experience to a product and/or engineering C-level executive in a technology company.

• Must be located in the eastern or central time zone, with preference for the eastern time zone.

• You are a self-starter who is highly motivated and comfortable with taking on multiple work streams and priorities

• You have excellent organizational, prioritization, and problem solving skills 

• You can think on your feet, and shift to changing needs and priorities

• You have strong written and verbal communication skills, including confidently communicating to stakeholders across the organization

• You're a team player and you hold yourself to the highest ethical and work performance standards

• You always exercise a high level of confidentiality and treat sensitive situations with good judgment 

[US] What you can expect as a Vantan:

• Industry-competitive compensation

• 100% covered medical, dental, and vision benefits with dependents coverage

• 16 weeks fully-paid parental Leave for all new parents

• Health & wellness and remote workplace stipends

• Family planning benefits through Carrot Fertility

• 401(k) matching

• Flexible work hours and location

• Open PTO policy

• 11 paid holidays in the US

• Offices in SF, NYC, London, Dublin, and Sydney

At Vanta, we are committed to hiring diverse talent of different backgrounds and as such, it is important to us to provide an inclusive work environment for all. We do not discriminate on the basis of race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class. As an equal opportunity employer, we encourage and welcome people of all backgrounds to apply.

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