Senior Grant Administrator

Department

BSD MIC - Administration

About the Department

The Department of Microbiology faculty researches a vast array of bacteria and viruses. We are a community of faculty, postdoctoral scholars, students, and staff committed to research and education in the field of microbiology. Our faculty conduct interdisciplinary research that advances the study of microbes and microbial diseases. Basic research in Microbiology underwrites out effort for eradication of important pathogens, prevention of human diseases, development of gene therapies and the evolution of new strategies for personalized medicine. We are also committed to training the next generation of scientists.

Job Summary

The Senior Grant Administrator works collaboratively with faculty, post-docs, and staff to process and manage all sponsored projects and awards in the Department of Microbiology.

Responsibilities

• Performs pre-award activities include research, preparing applications, and editing proposals.

• Performs post-award activities include including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, grant projections, grant closing processes and account closing.

• Interprets broad and complex guidelines and regulations from multiple funding agencies. Works collaboratively with faculty, supervisor, finance, URA, and funding agencies regarding all aspects of grant management.

• Process timely and error-free applications, progress reports, technical reports, Just-In-Time submissions, no-cost extensions, and agency-required re-budgeting.

• Research new avenues for funding and new grant opportunities.

• Supports department’s grant workshop/training initiatives for postdocs and graduate students.

• Develops and maintains internal automated processes to streamline recurring post-award transactions.

• Provides specialized support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.

• Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.

• Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

---

Working Conditions

• Office Environment.

• Weekend/Evening hours: Flexibility and ability to work beyond normal business hours to meet sponsor deadlines as needed.

Application Documents

• Resume (required)

• Cover Letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

​
FLSA Status

Exempt

​
Pay Range

$90,000.00 - $115,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook