Job Description

Department:

Admissions Marketing and Communications

Pay Rate Type:

Salary

Employee Type:

Job Summary:

The assistant/senior assistant director of admissions manages a portfolio of projects and initiatives and participates in multiple aspects of the admissions and financial aid process; conducting information sessions, managing an admissions recruitment territory, reviewing applications for admission, traveling to high schools, community-based organizations, and college fairs.

Essential Functions

To be successful in this position, an individual should be able to perform the essential duties and bring the education, experience, knowledge, skills, and abilities that support the role. Colby College supports the Americans with Disabilities Act and is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This list of duties is intended to be representative rather than exhaustive, and additional responsibilities may be assigned as needed.

• Manage a portfolio of two or more admissions officer projects, including but not limited to planning and executing programs for school and college counselors, coordinating a travel grant program for prospective and/or admitted students, and supporting other access oriented initiatives. 

• Evaluate admissions and financial aid materials and provide recommendations for first-year and transfer applicants

• Direct the recruitment of students from an assigned geographic region, leading outreach and engagement efforts and traveling to high schools, community-based organizations, recruitment events, and college fairs approximately 5-6 weeks annually

• Lead group information sessions, conduct professional development workshops, and advise students, families, and counselors on Colby’s admissions and financial aid processes

• Engage with key constituents such as alumni, students, high school counselors, community-based, and civic organizations and respond to inquiries from prospective students, parents, guidance counselors, and other constituents

• Utilize qualitative and quantitative data in project and territory management role to inform strategic planning, decision-making, and implementation efforts

• Represent Colby at on- and off-campus recruiting events

• Collaborate with colleagues in Admissions and campus wide

• Contribute to implementing the general activities of the Office of Admissions and Financial Aid

• Participate in professional development opportunities on campus and within admissions networks

Position Qualifications

Minimum Qualifications:

Education and/or experience:

• Bachelor’s degree or the equivalent in education and experience

• 0-3 or more years of relevant experience; experience in higher education preferred

• Outstanding oral and written communication skills

• Strong, self-motivated work ethic, high energy, and competitive spirit

• Ability to function in a fast-paced environment and effectively manage multiple tasks simultaneously; coordinating resources, ensuring scheduled goals are met, and communicating status to stakeholders

• Excellent interpersonal and organizational skills with a high level of motivation and initiative

• Attention to detail and accuracy are critical

• Strong organizational skills and ability to coordinate resources within the department and College community

• Appreciation for the value of a liberal arts education and of diverse cultures, backgrounds, and experiences

• Must possess creative initiative, flexibility, and ability to exercise discretion

• Proven ability to work both independently and collaboratively as a member of a diverse community

• Proficient computer skills including experience using Microsoft Office Suite including Excel, email and web applications, as well as an interest in and ability to learn new programs

• Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements

• Willingness to travel by air is required at the time of hiring and throughout the term of employment

• [Senior Assistant] Serve as a coach for assigned new hires, sharing information and providing insights and guidance to employees transitioning to Colby’s Office of Admissions and Financial Aid

Physical/Mental Demands

The physical demands and work environment characteristics described here reflect what is typically needed to p