Project Coordinator - Facilities

Job Description Summary

Responsible for the management and coordination of all tasks associated with large projects of high complexity and risk, to include the management and coordination of enterprise projects or a multi-agency project of the highest complexity and risk. Positions in this class assume highly complex, expert-level project management responsibilities. Incumbents are responsible for directing or providing project management consultation for all aspects of the design, development, and implementation of projects. Creates quality management plans; develops and maintains project documentation; oversees project design to ensure compliance with federal and state laws, or agency's criteria, codes and regulations.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC000912 COL - Plant Operations & Maintenance (DMC)

Pay Rate Type

Salary

Pay Grade

Health-28

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Description Summary

Responsible for the management and coordination of all tasks associated with large projects of high complexity and risk, to include the management and coordination of enterprise projects or a multi-agency project of the highest complexity and risk. Positions in this class assume highly complex, expert-level project management responsibilities. Incumbents are responsible for directing or providing project management consultation for all aspects of the design, development, and implementation of projects. Creates quality management plans; develops and maintains project documentation; oversees project design to ensure compliance with federal and state laws, or agency's criteria, codes and regulations.

Job Description

Job Responsibilities:

• Responsible for the analysis, initiation, planning, execution, and closeout of projects as assigned by the Plant Ops Director / Director of Operations  based on prioritization.
• Manage work ticket system to ensure requests are being fielded and responded to; communication to stakeholders on progress of work being completed
• Maintain expense summaries as Supplier Invoice Requests (SIR) are entered with vendor work being completed; will need to enter SIRs into OurDay
• Documentation lead for DNV standards – will need to maintain binders for each site compiling documentation on regular checks and adherence to national standards; will work with managers at each site and the divisional director for guidance on work but will be responsible for reminders and documentation prep for DNV Accreditation Survey.
• Creates quality management plans; develops and maintains project documentation; oversees project design to ensure compliance with federal and state laws, or agency's criteria, codes and regulations.
• Exhibits strong project initiation and planning activities with experience justifying and planning projects, to include scope, requirements, defining and baselining project scopes (via contract review, scope statements, resource allocation, timeline development, communication)
• This position is responsible for all project management activities, updates, and reporting across existing and new application implementations within the division
• This role ensures the accurate recording and timely resolution of project issues, change requests, and risks, and for maintaining accurate and up-to-date project documentation
• Responsible for executing approved projects to meet expectations, deadlines, and budgets including: managing stakeholder expectations, planning, and scheduling project resources, managing team members as well as vendors
• Manages the procurement process required by the project and participates in contract negotiations resulting from
• Proactively manages risks and issues to deliver projects according to scope
• Working knowledge of analytical and problem-solving techniques and tools with strong project execution abilities and strong attention to detail
• Ability to organize, manage, and lead the project team to success through building strong relationships with colleagues and system partners
• Demonstrates self-awareness and provides mentorship to other team members
• Utilizes change management to control scope and communicate scope changes
• Tracks and reports project progress and forecast trends
• Excellent verbal and written communication skills, including summaries, presentations, and executive reports
• The PM will provide internal direction, leadership, and accountability for project management efforts among operations as well as across the system
• Will define project objectives and measures to be tracked by the responsible busi