Scheduled Hours

40

Position Summary

Pre-award activities with moderate supervision and may assist with post award activities with supervision/oversight.

Job Description

Primary Duties & Responsibilities:

Proposal/Grant Management

• Performs pre-award job duties in response to basic or moderately complex proposal guidelines and terms and conditions.

• Works with faculty in proposal preparation and submission. 

• Assists with budgeting, analysis, and justifications for proposals; gathers information for protocols and non-technical proposal components as needed. 

• Serves as liaison between the Chair, Faculty, and Department Administrators (DAs) / Business Managers. Stays current on federal and university developments regarding research administration and complex regulations.

• May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments.

• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.

• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.

• Prepares and reviews all agency forms for submission.

• Enters grant budgeting documents on line, as needed.

• Obtains PI and institutional signatures for proposal submissions.

• Initiates subaward setup through SUBS system. Uploads pre-award documents and hands it off to Post-award to staff to enter fund number.

• Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.

Award Management

• Provides internal notice of award (NOA), including sponsor award documents, to SPA and the PI, noting any special terms and conditions as well as committed effort on basic to moderately complex awards. 

• Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).

• Teams with the Post-Award unit on revised budgets. 

• Oversees and coordinates the proper transfer of PI grants and contracts into WashU.

Research Compliance

• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).

Research Reporting

• Enters and maintains online database of grants submitted, awarded, rejected, etc.

May assist with some post award activities such as the following:

• Acts as liaison to accounting departments to resolve accounting issues and manage year-end process.

• Works with PIs to provide fund management and make any necessary budgetary changes.

• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.

Performs other duties as assigned.

​Working Conditions:

Job Location/Working Conditions

• Normal office environment.

• May have some travel to conferences or training.

Physical Effort

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (1 Year)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Knowledge of Research Management System (RMS), SUBS System, and agency guidelines.

Preferred Qualifications

Education:

No additional