HR Specialist, Sanford School of Public Policy

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Job Description

HR Specialist (DUKE TITLE)

HR Coordinator (Sanford Title, if different from Duke Title)

Sanford School of Public Policy

Duke University

 

Occupational Summary

 

We are seeking a highly organized and detail-oriented individual to join our team as an Adjunct/NRR Hiring Process and HR Coordinator. The ideal candidate will manage various aspects of the hiring process for adjunct instructors, assist with faculty searches and interviews, coordinate payroll, oversee the recruitment process for research positions, manage HR communications, and coordinate school-wide events. This role requires excellent communication skills, strong administrative capabilities, and the ability to manage multiple tasks simultaneously.  This position will report to the HR Director and the Manager of Faculty Affairs.

 

This is a full-time, non-exempt position that will require at least 3 days of in-person work per week.

 

Work Performed

 

Adjunct/Non-Regular Rank Hiring Process: (35%)

• Collect information from centers and programs regarding courses they will be offering each semester.
• Create marketing materials and postings for external sites.
• Prepare contract letters for instructors using templates and mail merge.
• Obtain approval for contract letters from centers, programs, and the Finance and Administration Dean.
• Email letters to instructors, track their return, and ensure they are signed.
• File returned letters in the shared drive and share them with Sanford HR and Faculty Affairs.

 

Faculty Affairs Assistance: (10%)

• Provided logistical support to the Faculty Affairs Manager related to appointments, reviews and reappointments.
• Assist search committees by booking interviews with semifinalist candidates.
• Prepare and finalize semifinalist interview schedules for the search committee.

 

On-Site Assistance for Flyouts: (5%)

• Serve as the onsite coordinator for search finalists visiting campus.
• Arrange catering, transportation, hotel, and AV setups for candidate presentations.
• Book restaurants for faculty dinners and breakfast meetings.

 

Payroll & Operational Support (25%):

• • •  
• Oversees the electronic timecard processes for exempt and non-exempt and students.  Monitors the timely and accurate submission of timecards, runs reports and identifies and monitors and resolves problematic compensation payments for staff and student through the interface with Duke Corporate Payroll Services and Duke departments as needed.
• Verifies, audits, and confirms personnel and payroll actions for completeness, accuracy, timing, and conformity to budget and policy guidelines; makes recommendations and processes forms as appropriate for non-exempt and exempt staff.
• Anticipates, identifies and works to resolve potential payroll problems to minimize the financial and operational impact to the school.
• Maintain paypoints, perform regular audits