Executive Assistant to the Divisional Secretary for Business

Job Title: Executive Assistant to the Divisional Secretary for Business

FLSA Status: Full Time - exempt
Reports to: Divisional Secretary for Business

Schedule: Standard Office
Supervises: N/A

Rate of Pay: $62,000 annually

Benefits: Standard; Full-Time, Exempt employees are eligible for but not limited to the following: 

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit – 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit – 20 vacation days per year, accrued at the rate of .0769 hours for each hour worked (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Function

The Executive Assistant to the Divisional Secretary for Business (EADSB)’s main responsibilities will include the provision of assistance for the various administrative functions, including Risk Management processing for the office of the Divisional Secretary for Business (DSB). The EADSB holds a position of trust and confidence that requires professionalism and adherence to The Salvation Army's policies. Execution of this role will be done within the Orders and Regulations of The Salvation Army, consistent with the mission principles and standards, while keeping with best business practices, sound social services ethics, values, and compassion for people, serving without discrimination.

Duties and Responsibilities

Under the direction of the DSB, the EADSB will: 

• Manage the Risk Management processes for the IM Division, including processing, communication, follow up and collaboration with THQ, Payroll, and HR.
• Provide administrative support:
  • Prepare correspondence as assigned
  • Coordinate retreats, meetings and other events
  • Deliver invitations/notices, track RSVPs, prepare agendas and handouts, and produce minutes as directed
  • Screen calls that are incoming for the DSB
  • Maintain the calendar for the DSB
  • Schedule and coordinate Sunday meetings for the DSB as a signed new line maintain filing for correspondence and “Bring Up” files
• Prepare agenda and track items for the Divisional Program Council
• Research and prepare memos, report analysis, and projections for presentation to the Command Finance Council as assigned
• Track the receipt of communication from Field Units and distribution of items via a read file to Divisional Leadership
• Provide professional level customer service to Field Units, other DHQ departments, and community at all times
• Provide support for Business systems as assigned
• Provide oversight for administrative projects as assigned
• Serve as the lead, providing user training and support for the Divisional Zoom system
• Provide administrative support to Denver Metro Social Services (DMSS) as directed
• Provide administrative support to the Women's Ministries department as directed
• Provide administrative backup for the Divisional Commander’s Office as directed
• Provide break, lunch, and vacation relief to the Receptionist as needed
• Other duties as directed or assigned

Education, Experience, Skills, Qualifications

• Education
  • High School Diploma or equivalent is required
  • An associate’s degree or Certificate in Business Management is preferred
• Experience
  • Four years’ (minimum) experience in a business setting is required
  • Work experience in a non-profit or religious environment is preferred
  • Experience coordinating multiple and often competing projects and/or deadlines
• Skills
  • Able to work well in a team setting
  • Possessing demonstrable critical thinking skills in a diverse work environment
  • Proficient customer relations and conflict management abilities
  • Ability to maintain a high level of confidentiality regarding business and personnel matters
  • Proficiency with Microsoft Office Suite including Word, Excel, Power Point and Outlook
  • Strong organizational skills; both verbal and written
  • Det