Facilities & Maintenance Planner/Scheduler

Job Title:                     Facilities and Maintenance Planner/Scheduler

Job Grade:                  5 or 6, depending on experience

Reports To:                 Maintenance / Facilities Manager

FLSA Status:               Non-exempt

Department:                Maintenance

Employee Benefits:

• Health/Dental/Vision/Disability Insurance
• Tuition Reimbursement
• 401K plans
• PTO and Paid Holidays

And more!

Essential Duties and Responsibilities:

• Implement and manage the PM program for facility/support equipment. Communicate with Operations Departments on planned downtime to minimize production disruptions and delays.
• Incorporate the site’s 3- and 5-year plan and prioritize projects; annotate project initiatives on the calendar. 
• Schedule facility/equipment PM and maintenance correctives with contractors and suppliers.
• Utilize technical experience to ensure that the maintenance preventative/predictive program meets World Class Maintenance standards and that accurate work assignments are created/completed.  
• Prioritize, classify, and assign work orders ensuring labor hours are used to it’s maximum potential.
• Attain resources to successfully complete the work order. Perform parts kitting and staging to increase technicians’ efficiency.
• Manage the site’s CMMS System, asset inventory, work order status, and backlog.
• Develop and publish weekly Maintenance Schedules; focus on next week plans and 3 weeks out. Issue work orders and adjust the schedule based on technician’s vacations and time off.
• Manage inventory of assets and work with Engineering to integrate Capital Expenditure project changes into asset hierarchy.
• Select internal (onsite technicians) versus external resources (contractors) to perform basic facility repairs and to minimize costs.  Coordinate with contractors on the scope of work.
• Aid in the development of PM checklists, work instructions, and documents to support technicians with performing tasks in a safe and efficient manner.
• Perform data entry and analysis to drive improvement to productivity.  Collect and analyze data to improve the maintenance planning process. Create and track KPIs to improve performance.
• Work with Maintenance Support - from receipt of materials through check-out of inventory stock.
• Identify critical spare parts and work with Maintenance Support to maintain optimum inventory levels.
• Provide team assistance regarding the purchase of parts and supplies. Work with the company's purchasing team to ensure accurate ordering, transactions, and delivery of items.
• Maintain a clean working environment and approach all work with safety as the highest priority.
• Secure and maintain history documentation, drawings, schematics, and other technical files.
• Improve the job function and be an active participant in the continuous improvement program.
• Perform as a professional, flexible, effective, and positive team member.
• Other maintenance / administrative duties as assigned.

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty and other duties as assigned. 

• Flexibility to alter or adjust work schedules or locations to meet the business demands.
• Perform as an effective and positive member of the department and organization.
• Proactively develop core skills through continuing education and training sessions.
• Strong verbal and written communication skills; ability to interact effectively with all team members, equipment support personnel, engineering, and contractor resources.
• Resourcefulness, accuracy, problem solving, attention to detail, and a strong sense of urgency.  
• Time management and organization skills; ability to manage multiple priorities based on business needs. 
• Ability to make decisions based on experience or on-hand information. 
• Ability to promote the company’s goals of continuous improvement through employee engagement.