Prepping Specialist

Encounter Preparation Specialist

Detail-oriented and organized Certified Medical Assistant to support our clinical team remotely by prepping patient encounters for up to 12 providers daily. Ensure each patient chart is fully prepared by 5:00 PM the day prior to appointments, with all relevant clinical information accurately entered and accessible to streamline provider workflows and improve patient care.

Key Responsibilities:

Review upcoming patient schedules and prepare encounter notes for up to 12 providers daily.

Ensure correct visit templates are applied to each encounter based on visit type and provider preferences.

Enter patient vitals into the designated flow sheet when available.

Upload and verify current Medication Administration Records and ensure accuracy.

Attach all relevant clinical documentation, lab results, and previous encounter notes to each chart.

Coordinate with clinic staff as needed to clarify or obtain missing documentation.

Maintain strict adherence to HIPAA guidelines and data privacy standards.

Complete all encounter preparations by 5:00 PM daily for the following day’s schedule.

1–2 years of experience in a clinical or medical office setting; prior remote work is a plus.

Strong proficiency in EHR/EMR systems

Exceptional attention to detail and time management skills.

Ability to work independently and maintain a consistent daily routine.

Preferred Skills: Experience with multi-provider scheduling and encounter workflows. Familiarity with clinical documentation standards and terminology.