Assistant Bureau Chief

Agency: Department of Human Services

Class Title: SENIOR PUBLIC SERVICE ADMINISTR - 40070 

Skill Option: Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial 
Bilingual Option: None 

 Opening Date:  12/12/2024

Closing Date/Time: 12/26/2024

Salary: Anticipated Salary: $10,000 - $12,000 per month ($120,000 - $144,000 per year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: None

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. 

 

Posting Identification Number  42861

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under administrative direction, serves as Assistant Bureau Chief.  Directs the review and maintenance of the Department of Human Services accounting and payroll systems, including Home Services Payroll, Contractual Payroll, and the Vendor Unit to ensure that funds expended by the Department are following applicable state statutes, Illinois Office of the Comptroller (IOC) and Internal Revenue Services (IRS) regulations. Reviews and analyzes proposed changes in accounting practices proposed through legislation, the Comptroller’s Office, and federal grant requirements. Makes recommendations on Illinois Department of Human Services (IDHS) position on such proposals. Develops policy and procedures to implement changes required by Public Acts signed by the Governor, rules and regulations promulgated by the IOC, the IRS, and other federal agencies as well as changes to implement corrective action plans in response to audit findings. Serves as a full-line supervisor to lower-level staff.

Essential Functions

• Serves as the Assistant Bureau Chief of the Bureau of Expenditure Accounting.

• Serves as the Bureau Liaison to IDHS Administrative and Program offices on IDHS accounting policy and procedures as well as those pertaining to Home Services Payroll, Vendor, and Debit Card Units.

• Manages through subordinate supervisors the coordination of the total contractual payroll operation and the HSP document processing activities. 

• Serves as full line supervisor; assigns and reviews work; provides guidance and training to assigned staff; counsels staff regarding work performance; reassigns staff to meet day-to-day operating needs; establishes annual goals and objectives; approves time off; adjusts first level grievances; effectively recommends and imposes discipline, up to and including discharge; prepares and signs performance evaluations; determines and recommends staffing needs.

• Formulates operating programs and policies regarding Home Services payroll, contractual payroll, and vendor unit systems. 

• Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to the completion of four (4) years college with courses in business fiscal or accounting.

• Requires prior experience equivalent to four (4)