Jobs and Careers

Accounts Payable Clerk

OVO Group

Any of our officesfull_timeVerifiedPosted 3 Mar 2025

💰 £28,000/yr(£23,330/yr – £28,000/yr)

About the role

Role OVO-View

Team: Accounts Payable Team

Salary banding: £23,330 - £28,000

Experience: Intermediate / Advanced

Working pattern: Full-Time

Reporting to: Accounts Payable Manager

Sponsorship: Unfortunately we are unable to offer sponsorship for this role.

This role in 3 words: Problem Solving, Stakeholder management, Automation

Top 3 qualities for this role: Tenacity, Patience, Attention to detail

In the words of the team, you should leave your current role for this one because….

The AP group is a multi-skilled team, where everyone has the opportunity to work on challenging tasks, drive value and efficiency and develop in their career pathway. We are a welcoming, cohesive and social group and we bring our authentic selves to work every day.

Everyone belongs at OVO

At OVO, we are on a mission to solve one of humanity's biggest challenges, the climate crisis. And we know it takes all of us to change the world. That's why we need diverse people from all gender identities, ethnicities, ages, sexual orientations, life experiences and backgrounds to join us.

Teamworking for the planet

Everything we do here spins around Plan Zero. So, naturally, the team you’ll be joining plays a gigantic role in making that happen. Here’s how:

We need an efficiently functioning Finance team to achieve Plan Zero. This role is all about getting the basics right for a health functioning Finance team and also feeds into the wider Procure to Pay (P2P) function.

This role in a nutshell:

The role of an AP Clerk is to be the first point of contact when a query is raised to the Finance team or an automated process fails. This means responding within set timeframes to ensure a high standard of service to our stakeholders. A considerable amount of knowledge is required to perform this role effectively in terms of OVO’s systems and company structure, AP Automation, PO policy, Suppliers and industry specific terms and processes. They will use this knowledge to educate OVO’s stakeholders in terms of invoice submission and to investigate instances where our automated processes have fallen down to find a lasting resolution. The AP Clerk will also be expected to escalate urgent issues and take a proactive approach to recurring issues to ultimately ensure a high level of service and efficiency from the AP team as a whole.

Your key outcomes will be:

Accounts Payable

Working the shared Finance inboxes (JIRA), responding to supplier queries and escalating urgent queries
Ensuring supplier data is kept up to date and fixing gaps and assisting with the set up of new suppliers
Completing regular supplier statement reconciliations for key suppliers
Investigate aging and outstanding items
Maximising the use and efficiency of AP automation - educating suppliers and buyers, consolidating invoices
Working draft invoices to resolution
Working with Treasury to get copies of missing invoices for them to clear from cash prepayments
Minimising late payments
Ensuring weekly KPIs are completed
Completing monthly supplier reconciliations
Flagging broken approval routes and approval route changes
Ask Finance - responding to escalated internal queries to support the business
Assisting with audit queries
Answering the Finance telephone line
Processing the Finance team post

AP Automation

Maintaining / creating automation rules
Working with suppliers and buyers to increase automated processing
Dealing with OSV support cases and raising them to OSV, to flag invoice processing errors
A new S2P platform implementation - Ivalua, you will be involved in transitioning of the current processes into the new platform and UAT testing will be a requirement (experience desirable but not essential, as full training will be given)

Accounts Receivable (back up support only)