Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant to support the JJT Corporate Business Technology (CBT) team. This is a fully onsite position located in New Brunswick, NJ.

This position will provide proactive administrative and operational support to the CIO and CBT leadership team. The selected candidate will manage complex calendars, domestic and international travel, confidential communications, and various group meetings and events. Ideal candidates are tech-savvy, detail-oriented, and thrive in a fast-paced global environment.

You will be responsible for:

• Executive Support & Calendar Management: Manage complex executive calendars across time zones; schedule and prepare leaders for high-priority meetings (Teams/Zoom); reserve rooms and A/V; proactively resolve conflicts and prioritize meetings.

•  Travel & Expense Management: Arrange domestic and international travel (flights, hotels, ground transport), manage visa support, prepare and reconcile expense reports using Concur, and maintain travel/expense records.

• Document & SharePoint Management: Maintain confidential documents, version control, and team sites (SharePoint, Microsoft Teams, etc.); draft and proofread executive communications and presentations as needed. Keep organizational charts and distribution lists up to date.

• Projects & Coordination: Track deliverables, timelines, and follow-ups for assigned projects; assemble data and reports; coordinate events, team meetings and town halls.

• Stakeholder & Team Collaboration: Effectively communicate across all levels, anticipate needs of the CIO/team, provide backup coverage for other admins, and collaborate with administrative peers for process improvements.

• Confidentiality & Compliance: Handle highly confidential information with discretion and adhere to Code of Business Conduct, Our Credo and organizational policies.

• Demonstrate flexibility and independently respond to multiple priorities and shifting demands while maintaining the sense of urgency.

• Develop in-depth knowledge of department and business priorities enabling prioritization of meetings and workload.

• Demonstrate strong attention to detail and follow-through on all assigned tasks. 

• Identify and implement new, efficient ways of working utilizing productivity tools.

Qualifications / Requirements:

• A minimum of a High School diploma is required, an Associate’s degree or higher is preferred. 

• A minimum of 6 years’ experience as an administrative professional is required.  

• A demonstrated ability to provide administrative support at the Executive level is required. 

• Expert level proficiency in Microsoft Office programs (Outlook, OneDrive, Word, Excel and PowerPoint) is required. 

• Experience using Microsoft Co-Pilot or other GenAI tools preferred.

• Demonstrated ability to learn and effectively utilize specialized computer software for expense reporting, travel reservations, procurement and other applications (such as Concur, Health Care Compliance GO-EX, eMarketplace, etc.) 

• Demonstrated ability to maintain highly confidential information is requir