We anticipate the application window for this opening will close on - 31 Jul 2026

 

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

Friendly and detail-oriented project planner with a background in customer service and digital document management. Eager to leverage strong multitasking skills and a quick aptitude for administrative software to manage daily reception duties and accurately process purchase orders. A reliable team player dedicated to making a positive first impression.

Act boldly. Compete to win. Move with speed and decisiveness. Foster belonging. Deliver results…the right way. That’s the Medtronic Mindset — our cultural norms. Our brand is rooted in action, not just words. The Medtronic Mindset defines the expectations of our culture. Every person here plays a role in bringing it to life. We recognize your extraordinary potential to ensure future generations live better, healthier lives.

         

         

Responsibilities may include the following and other duties may be assigned:
 

• Greet visitors, clients, and vendors, directing them to the appropriate project teams or departments.

• Manage the multi-line phone system, screen inquiries, and relay messages accurately.

• Maintain office security protocols, issue visitor badges, and monitor front desk sign-in logs.

• Maintain the reception and common areas, ensuring they are tidy, professional, and stocked with necessary stationery and materials.

• Manage conference room calendars, prepare meeting spaces, and set up AV equipment for planning sessions.

Document Management & Control

• Organize, scan, and file project documents into both physical and digital filing systems (e.g., SharePoint, Google Drive).

• Distribute project correspondence, Requests for Information (RFIs), and submittals to the appropriate stakeholders.

• Maintain version control on project logs, ensuring the team always works from the most up-to-date plans and blueprints.

• Format, proofread, and distribute project status reports, meeting minutes, and agendas.

Purchase Orders & Procurement Support

• Process and track incoming vendor invoices, matching them against issued purchase orders and packing slips.

• Coordinate with suppliers and internal teams to verify delivery dates and resolve minor discrepancies.

• Assist the project planning team by maintaining accurate logs of project expenses, costs, and budget expenditures.

• Order and maintain inventory for front office supplies and project materials.

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 5 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. 

Minimum Requirements/Must Have:  To be considered for this role, please ensure the minimum requirements are evident in your applicant profile and resume

• Requires minimum of 2 years of relevant experience

• Requires full job knowledge of systems and procedures obtained through prior work experience or education.

Preferred:

• Proficient in Microsoft office applications such as word, excel, PowerPoint

• Experience with Microsoft Teams for chats, meeting coordination and file sharing

• Visio

• SAP Ariba familiarity

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential funct