Clinical Placement Scheduler (Open Rank)

University of Colorado Anschutz Medical Campus

Department: College of Nursing

Job Title: Clinical Placement Scheduler (Open Rank)

Position #: 00832598 – Requisition #:36500

Job Summary:

The Clinical Placement Scheduler provides administrative support for the clinical placements process for undergraduate and graduate nursing students, ensuring a smooth, efficient, and timely process.

Clinical Placements Administration – 80%

• Collaborate with faculty and clinical agencies to meet student placement needs.
• Contribute to accurate scheduling and timely communication with faculty, agencies, and students.
• Manage competing work priorities effectively.
• Maintain strong agency partnerships with excellent customer service.
• Revise workflow documents as needed and maintain strong communication with all stakeholders.
• Execute additional duties as required by the operational needs of the College of Nursing.

Data Coordination – 15%

• Enter and verify student placement data in scheduling systems, ensuring accuracy.
• Address any discrepancies in data entry.
• Generate reports as requested.
• Learn and operate relevant data systems.

Compliance Support – 5%

• Assist with compliance requirements for clinical rotations in collaboration with the Compliance Specialist.

At level II, the systems, operations, and processes are established and defined but allow some flexibility and latitude in adapting practical approaches or routines for various situations.

At level III, duties are similar to those performed at level II, but the level of decision making of the job is different. Within limits set by the specific process, choices involve deciding what operation is required to carry out the process. This includes determining how the operation will be completed.  In addition to the examples of work performed at all levels, positions at the Administrative Assistant III level:

• Proactively plan for upcoming semesters and communicate placement details, including for custom schedules and Independent Progression Plans.
• Ensure accurate student scheduling, verify accuracy of schedules created by Administrative Assistant II’s, adhering to established timelines.
• Prioritize competing demands and complex work assignments.
• Create workflow documents as necessary.
• Participate in student-facing events (e.g., orientation, advisory meetings, town halls).
• Initiate process improvements to enhance departmental efficiency.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of some days per week on campus and as needed for in-person meetings.

Why Join Us:

CU Nursing is an amazing place to be. We have the distinct advantage of being a part of a huge medical campus with three incredible hospitals – the VA, the nationally ranked University of Colorado Hospital, and the Children’s Hospital Colorado where our nursing students and faculty learn every day. From our beginning 125 years ago as part of the School of Medicine at CU Boulder to our current home at the Ans