Executive Administrative Assistant - SLC Management

SLC Management is a growing global asset management firm providing innovative and diversified investment solutions to institutional investors. We are breaking new ground with a full spectrum of solutions for a growing institutional client base of more than 1300 organizations. Our history of organic and strategic growth reflects this commitment with over CA$374/US$283 billion in assets under management (AUM). As a subsidiary of Sun Life, we are aligned with one of the world’s leading financial services companies, and benefit from the stability and strength of that relationship. 

We are a performance-driven organization with a deliberate focus on fostering a development-focused, inclusive culture revolving around our Core Values of being client obsessed, valuing each other, acting with speed and having an owner’s mindset.  As part of our team, you play a role in fulfilling our purpose and making a difference. We offer a rewarding work environment that is filled with opportunity for growth where you will be empowered to meet the challenges of a highly competitive landscape.

Visit our website to learn more and for the most up to date AUM information.

SLC Management offers a mix of in-office and virtual work where our employees are empowered to do their best. Generally, employees are expected to work three or more days in-office each week with flexibility depending on their business, client and team needs.

Job Description:

Executive Administrative Assistant – SLC Management

What is in it for you:

The Executive Administrative Assistant will support the Senior Managing Director, Head of SLC Human Resources and provide administrative support to the HR team.  They will also help with ad-hoc, HR related tasks.  You play a critical role to the efficient operation of the business by providing high quality administrative support that include proactive behaviors that provide leverage to the team. This administrative support role includes calendar management, booking international and domestic travel, submitting expense reports and other administrative tasks as well as ad hoc projects utilizing the Microsoft Office Suite as required for these busy, dynamic leaders. The successful candidate will be self-confident, pro-active and exceedingly organized. The role requires the ability to prioritize and manage competing demands.  They will be based onsite, in our Wellesley, MA office 3 days a week.

What you will do:

• Calendar and schedule management for two leaders based on a practical understanding of the business priorities; ensures adequate preparation for meetings (pre-mail – incoming/outgoing) and proactively identifies potential calendar conflicts, problems and shifting priorities
• Book international and domestic travel and manage expenses for leaders
• Organize events and manage end-to-end logistics, including booking rooms, coordinating catering and technology services and arranging for guests as required
• Assist in the preparation and distribution of reports and communications
• Provide support for executive recruitment
• Collaborate with vendor management and finance to set up new vendors, manage Master Service Agreements (MSA) and Statements of Work (SOW) and process invoices in a timely manner
• Manage updates to team including leader routines, distribution lists, calendar and activities
• Provide customer focused service to internal and external clients
• Respond to general inquiries via e-mail, phone, and in person
• Complete filing, record keeping and document management including corporate secretary and regulatory requirements
• Ad hoc projects including creating and formatting PowerPoint presentations, Word documents and Excel
• Act as a Salesforce contact and complete meeting entries/management
• Other administrative and HR tasks as required; including onsite location support for the Wellesley office as needed

What you will need to succeed: 

• 5+ years experience as an executive assistant required
• Strong consultation, communication and interpersonal skills with the ability to interact with a wide range of individuals in different situations requiring tact, diplomacy, judgment, discretion and relationship building
• Strong organizational and time management skills with the ability to multitask and work in a fast-paced and constantly changing environment
• Strong collaboration skills and ability to partner with others get to work done
• Takes personal responsibility for delivering quality service
• Energetic self-starter who is able to take ini