Accounts & Administration Officer (Xero) - Work from Home

• Reconcile supplier statements at the end of each month and provide feedback to the Administration Officer before approval.
• Identify outstanding payments and follow up accordingly.
• Process invoices and manage Xero for financial tracking.
• Assist in chasing up payments from customers.
• Eventually, take on Accounts Receivable (AR) responsibilities.
• Provide administrative support to the Project Management team, including:
• Managing contract claims.
• Organizing and filing contracts.
• Preparing reports for claims submission.
• Support workshop transactional tasks, ensuring smooth workflow operations.
• Order stationery and manage office supply inventory.
• Assist with ad hoc administrative tasks as required.
• Utilize MRP system (Gojee) to create new jobs and set up templates within SharePoint and OneDrive.
• Work with Monday.com to manage new deals and client information.
• Use Hubdoc for pre-filling and uploading invoices via API into Xero.
• Maintain Google Suite (Docs, Sheets, Calendar) for record-keeping and scheduling.
• Maintain and update inventory structures and pricing.
• Assist in general ledger (GL) cross-coding for financial accuracy.
• Participate in video training sessions for continuous learning on software and internal systems.
• Other role-specific duties as they arise.

Requirements

• Bachelor’s degree in Accounting, Business Administration, or a related field (preferred but not required).
• Minimum 3 years of experience in a financial administration role.
• Experience in manufacturing, construction, or project-based environments is advantageous.
• Xero experience (or willingness to learn with training provided).
• Proficiency in Google Suite (Docs, Sheets, Calendar) and Microsoft Excel.
• Familiarity with MRP software (Gojee), SharePoint, and Monday.com is a plus.
• Ability to work with various payment methods and reconciliation processes.
• Strong attention to detail and ability to identify financial discrepancies.
• Excellent organizational and time management skills.
• Ability to multitask and manage deadlines in a fast-paced environment.
• Strong communication skills for liaising with suppliers, customers, and internal teams.

Benefits

As a Twoconnect employee, you get to enjoy the following: 

• Work from home
• Day shift: 6AM to 3PM PHT (adjustments will be made for AU daylight saving time)
• Work-life balance
• HMO benefits 
• Government-mandated benefits
• Training and Development programmes
• Employee Engagement Events (company outings, fun activities, quarterly wellness and self-care sessions)
• Experience working with leading organisations
• Fun, supportive, and inclusive culture
• Dedicated Team Managers that look after your development