Grants Administrator OR Senior Grants Administrator (Remote Opportunity)

About the Opportunity

The Bouve ́College of Health Sciences seeks a Grants Administrator or Senior Grants Administrator to join our team in the Bouve ́ College office of Research (BCORe). The title is dependent on qualifications and years of experience.  Knowledge and experience of the full life-cycle (pre-award and post-award) of research grants administration is preferred; however, the focus of responsibilities will be on the POST-AWARD administration.  The BCORe Team is staffed with six full-time grants administrators which includes the Executive Director of Research Administration and Associate Director of Post Award.

Position Summary:

The Grants Administrator/Senior Grants Administrator serves as a member of a team of professionals in the Bouve ́College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the grants management life-cycle. On the post-award side, this may include: provide timely routine and ad hoc reports to PI's on their grants; manage and monitor grant funding including payroll and non-salary expenditure review; adjust payroll distribution as needed; submit cost transfer requests as needed; monitor grant effort, communicate external regulations to faculty and staff; serve as a primary liaison for BCORe with the central office, Northeastern University Research Enterprise Services (NU-RES); review sponsor financial reports; and oversee project activity through closeout.

The Grants Administrator/Senior Grants Administrator may also provide cross functional support to pre-award colleagues in BCORe on a limited basis. This may include: supporting the development and submission of federal, non-federal, state, foundation, corporate, and industry grant proposals. This person may assist with the development of proposal budgets; coordination of sub-contracts on proposals; check for compliance with institutional policies and sponsor requirements; and review grant proposals prior to submission to the central office, Northeastern University Research Enterprise Services (NU-RES).

The Grants Administrator/Senior Grants Administrator will also support the research data management functions and research reporting of Bouve ́ as needed. This includes management of transaction logs, running periodic reports of proposal and award activity and trends within College and related Bouve ́ faculty.

Responsibilities:

• Perform ongoing operational tasks within assigned workstream, which may include:

  • Post-Award Support: Monitor sponsor award spending for allowability and compliance with federal and sponsor regulations. Managing payroll and sponsored project effort oversight. Develop and monitor budgets and award burn-rate to confirm good financial standing. Assist with the submission of annual progress reports and final reports in collaboration with NU-RES. Proactively follow cleanup and closeout procedures on expired accounts according to institutional policy and good accounting practices. Liaise with NU-RES and complete administrative paperwork as required.

  • Data Management: Maintain transaction activity logs and awards documents. Run periodic reports of proposal and award activity and trends within College and related to Bouve ́ Faculty.

  • Occasional Pre-Award Support: Assist principal investigators with proposal and budget preparation, including support with biosketches, other support pages, federal and foundation proposals. Follow compliance regulations established by funding agencies and by the university. Work closely with other BCORe staff, PIs, NU-RES officials and department administrators for proposal submission and award administration.

• Work with Principal Investigators, Administration and sponsors to provide excellent customer service and resolve complex issues related to sponsored project.

• Develop and manage relationships across key sponsored research stakeholders; communicate with researchers, administrators, and sponsors to facilitate timely proposal submissions.

• Ensure provision of customer service assistance to outside agencies in the ongoing administration of grants and contracts.

• Keep up-to-date on sponsor requirements, institutional policies, and state and federal regulations, and proactively update team members on applicable changes.

Qualifications:

• Grants Administrator: Bachelor's degree required and 2 – 5 years of experience

• Senior Grants Administrator: Bachelor’s degree required and 4 – 6 years of experience in pre- and/or post-award grant administration, preferably in an academic setting with broad understanding of academic operations and research required. Masters preferred for Senior Grants Administrator le