Administrative Assistant

The Administrative Assistant supports the general administrative functions of a wide variety of administrative tasks including answering phones, preparing documents and reports, compiling records, scheduling meetings, organizing, and maintaining information, coordinating calendars, analyzing data, and providing general office support.

Principle Duties and Responsibilities, Qualifications

• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives

• Assist with project coordination within the team

• Handle and maintain confidential and sensitive information

• Meeting organization: Manage calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules

• Communicate routine and general information about standard services, processes, and procedures using prescribed or established guidelines

• Partner with the team to build efficiencies and improve alignment and communication

• Receive, process, and ensure confidentiality of sensitive information and materials

• Maintain and update mailing lists; organize and implement mass mailings

• Perform routine data entry and MISC entry of Purchase Orders

• Review of yearly supplier contracts and ensure annual rebates are received

• Maintain Online accounts as well as creation of new user ID’s

• Compile routine documents, records, and reports

• Prepare correspondence, reports, and other documents

• Minimum of a high school diploma

• Minimum 1 to 3 years of experience in administration or customer service

• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)

• Working knowledge of various office equipment (computer, scanner, etc.)

• Preferred experience with Coupa Software