Seasonal Events & Communications Coordinator (Temporary)

ABOUT US

The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society’s greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.

ASPEN COMMUNITY PROGRAMS

Aspen Community Programs presents year-round public programming that brings residents and visitors together for learning, dialogue, and community engagement. Through lectures, seminars, and moderated conversations featuring leading voices in public life, science, culture, and policy, ACP creates welcoming spaces for people to explore ideas, consider differing perspectives, and connect enduring ideas to contemporary challenges.

ACP produces a wide range of programs throughout the year, including the Hurst Student Seminars; Great Books; Great Decisions; Sharing Shakespeare; Teen Socrates; the McCloskey Speaker Series; the Hurst Lecture Series; the Murdock Mind, Body, Spirit Series; and the Advancing Women’s Health Series. These programs offer accessible opportunities for the community to engage with timely topics and participate in thoughtful exchange.

As the Aspen Institute’s primary public-facing platform in Aspen, Community Programs often serve as an entry point for individuals engaging with the Institute for the first time. In addition to producing public events, the ACP team supports Aspen-based communications, safety and security coordination, and relationships with the local community and media.

ABOUT THIS ROLE

The Aspen Community Programs team seeks a highly organized and proactive Seasonal Events & Communications Coordinator to support our summer public programming. This temporary role will manage event registration, support marketing and media outreach, and assist with event logistics to ensure a seamless experience for speakers and attendees. This position offers a unique opportunity to gain hands-on experience producing public events at the Aspen Institute while working closely with staff, speakers, and community partners.

Working closely with the Director of Aspen Community Programs and the Senior Program Associate, the coordinator will play an important role in supporting the operational and communications needs of a busy summer event season. This temporary position

WHAT YOU WILL DO

Event Registration & Audience Management

• Manage event registration through the Institute’s ticketing platform.
• Monitor attendance and track registration trends.
• Respond to public attendee inquiries regarding registration and event logistics.
• Maintain guest lists and oversee day-of-event check-in.
• Communicate with internal departments to determine their ticketing needs.
• Coordinate with the Senior Program Associate to ensure registration information remains accurate and up to date.

Communications & Marketing Support

• Compile event information, speaker materials, and registration links needed for email communications