Senior Administrative Partner

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Position Summary

Illumina is seeking a Senior Administrative Partner to support the Chief Medical Officer and Senior Vice President of Services, Arrays & Genomic Access. This role will ensure effective prioritization and management of their schedules, focusing on aligning critical meetings and events with organizational priorities. The Senior Administrative Partner will play a key role in driving follow‑through on key actions and contributing to the overall success of the organization.

Responsibilities

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

• Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.

• Develops highly collaborative working relationship with keen understanding of leader’s priorities. 

• Maintain staff meeting agendas, attend staff meetings; take and distribute notes 

• Prepares reports by collecting and analyzing information.

• Answers, screens and directs telephone calls.

• Provides information by answering questions and requests.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Organizes, reconciles and submits expense reports in Concur.

• Acts as an ambassador for Illumina – internally & externally, exhibiting a positive attitude and living our values.

• Demonstrates strong business partnership with multiple departments, functions, sites or leaders.

• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements.

• Implements practices to increase productivity and where appropriate, effectively manages communications.

• Completes operational requirements by scheduling and assigning administrative projects.

• Manages confidential information which requires utmost discretion and adherence to corporate governance policies. 

• Organizes and plans a variety of events including conferences and meetings.

​Requirements

• Typically requires 10+ years of administrative experience in a mid to large-sized organization, with at least 3+ years supporting a C-level Executive.

• Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.

• Ability to demonstrate professional presence to engage effectively with customers/partners at executive level.

• Must have a high level of proficiency in Outlook, Word, Excel and Power Point

Education

• Bachelor’s degree in English, Communications, Marketing or relevant preferred; High School diploma required.

Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

The estimated base hourly range for the Senior Administrative Partner role based in the United States of America is: $43.26 - $64.90. Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly. Compensation decisions are dependent on several factors including, but not limited to, an individual’s qualifications, location where the role is to be performed, internal equity, and alignment with market data. Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.

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