Senior Administrator- Business Manager, Transportation

Overview

POSITION TITLE (Oracle title)

SENIOR ADMINISTRATOR

 

WORKING TITLE

Business Manager-Transportation 

 

SCHOOL/DEPARTMENT

Transportation 

 

LOCATION

Crossroads III, Cary, NC

 

PAY GRADE

Senior Administrator Band 3

 

FLSA STATUS

Exempt

 

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

 

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is available for Hybrid Telework workweek

 

POSITION PURPOSE:

Provides leadership for all support operations, procurement, and financial reporting for Transportation and provides administrative support to the Transportation Senior Director. Serves as the liaison between Transportation and Wake County Public School System (WCPSS) financial staff. Ensures Transportation compliance with regulations/rules/policies governing Transportation programs and alignment of Transportation policies/practices with school system accounting processes and procedures.

 

MINIMUM QUALIFICATIONS:  

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Extensive knowledge of Generally Accepted Accounting Principles (GAAP), knowledge of governmental accounting principles;

• Comprehensive knowledge of budget management practices and fiscal controls, especially for contract transportation services, and labor and supplies management;

• Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps; Oracle based accounting systems;

• Considerable knowledge of record keeping and reporting techniques;

• Working knowledge of Transportation regulations as specified by the North Carolina Department of Public Instruction;

• Critical thinking and problem-solving skills;

• Demonstrated leadership and team building skills;

• Effective time management skills;

• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;

• Ability to manage fiscal resources;

• Ability to work independently and complete tasks in the absence of clear direction;

• Ability to assess Transportation needs and develop short-term and long-term goals and plans;

• Ability to coordinate and execute multiple tasks and/or projects to meet deadlines while addressing potential/anticipated delays and problems in a professional and timely manner;

• Ability to establish and maintain effective working relationships with school system staff and students, external agencies vendors, parents, and the community.

 

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor's degree from a regionally accredited college or university in business, finance, or a related field;

• Five years of management experience, preferably with leadership oversight for a large and diverse workforce;

• Five years of management experience, preferably with leadership oversight for a large and diverse workforce;

• Five years of successful experience in accounting or related field;

An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

CERTIFICATION AND LICENSE REQUIREMENTS

None

 

PREFERRED QUALIFICATIONS:

• Master's Degree from a regionally accredited college or university in business, finance, or a related field;

• Experience working with Oracle based accounting systems; 

• Experience training staff;

• Knowledge of public school accounting procedures and systems.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Develops, oversees, and monitors the financial operations of Transportation.

Develops and oversees the preparation and submittal of all financial and budgetary reports related to Transportation for local, state, and federal reporting as well as financial and budgetary reports for WCPSS schools and departments.

Maintains the accuracy of financial records and verifies compliance with generally accepted accounting principles.

Responsible for the oversight of all internal activities to ensure that school based payments (i.e. field trip payments) are received. Prepares or reviews various financial schedules or account analyses necessary for proper monitoring of acco