Residency Program Coordinator

Position Summary

Under general direction, is responsible for the administration of the department's residency and/or fellowship program(s).

Job Responsibilities

• Manages the administrative functions of the department’s Residency program and/or fellowship program(s), including the recruitment of applicants, orientation, credentialing, documentation and evaluation of trainees.
• Coordinates the annual appointment, credentialing, onboarding and off-boarding processes for existing and new residents, fellows, observers, visitors and volunteers, including annual OPPE, FPPE
• Ensures that the department's educational/training program(s) are in compliance with ACGME guidelines. Prepares documentation and recommendations to ensure favorable judgments on audits, re-accreditation and re-certification criteria.
• Organizes and prepares for resident/faculty/program evaluations including bi-annual resident performance reviews, bi-annual ACGME Clinical Competency Committee (CCC) and annual Program Evaluation Committee.
• Assists program leadership in implementing new regulations and develops procedures and new systems, as needed, to ensure compliance with federal policies, rules & regulations.
• Assists in the coordination of Continuing Medical Education programs. May develop, maintain and/or disseminate departmental or functional specific policies and procedures.
• May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.
• Responsible for disbursement/reimbursement activities as needed.
• Coordinates the administrative functions of the National Residency Match program. Manages all administrative facets of the residency/fellowship interview process.
• Generates reports for analysis to be use utilized in the above-named committees, program leadership meetings and other forums related to the residency/fellowship program.

Education

• Bachelor's Degree

Experience

Approximately 3 years of related experience in an academic medical center

Knowledge, Skills and Abilities

• Ability to take initiative and simultaneously manage multiple projects with minimal supervision.
• Excellent communication skills (both verbal and written).
• Demonstrate organizational skills and ability to pay close attention to detail
• Ability to communicate effectively both verbally and in written correspondence with a very diverse constituency, in addition to providing clear and cohesive documentation.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work