Executive Secretary, Senior: Central Administration #00703

Title: Executive Secretary, Senior: Central Administration #00703

State Role Title: Admin and Office Spec III

Hiring Range: $38,610.00 - $54,809.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Central Regional Office

Agency Website: https://vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

This position is located at our Central Regional Office. Provides administrative support for the Regional Administrators through good customer service skills, proficient filing of all documents, and good secretarial skills. Maintains files on information received from the Director, Chief of Corrections Operations, Wardens/Superintendents, Chiefs, inmates, staff, and the public. Receives and distributes information to appropriate staff. Performs fiscal, procurement and personnel related responsibilities in support of regional office operational needs. Ensures the Regional Administrators’ schedules are maintained and updated on Outlook. Compiles information tracks critical deadlines and prepares monthly reports for the region. Serves as the depository for regional reports.

Minimum Qualifications

Demonstrated ability to prioritize and complete multiple tasks in a timely manner. Demonstrated ability to manage confidential information. Demonstrated ability to compose and prepare professional correspondence, written communications, and statistical reports. Demonstrated skill in the use of computers and related software and applications such as Microsoft Office, to include Word, to accomplish office support requirements.

Additional Considerations

Business principles or equivalent training or experience in a related field, coursework in Business Administration, a Business-related field, or equivalent applicable experience or training desired. Experience in workflow analysis, project management, and policy interpretation. Experience and knowledge of corrections management and institutions.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the Virginia Department of Corrections (VADOC), candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources