Project Assistant

At Findorff, we bring expertise and value in construction that extends far beyond building. From humble beginnings in 1890, Findorff has now grown to become one of the region's most trusted construction firms. As an employee-owned company, our staff take pride in shaping communities through a commitment to quality and relationships.

As a Project Assistant, you’ll provide vital administrative support across multiple construction projects. You’ll work closely with Project Managers, Engineers, and Field Staff to ensure the timely flow of documentation and information.

Key Responsibilities:  

• Reviewing and issuing contracts and change orders through CMiC and DocuSign.

• Requesting, tracking, and reviewing certificates of insurance and other required administrative paperwork from subcontractors and vendors.

• Processing submittals, including creation, distribution, and tracking.

• Issuing and managing Construction Bulletins, Requests for Quotes (RFQs), and plan/specification updates.

• Supporting project closeout activities, including punch lists, O&M manuals, and warranty documentation.

• Communicating with architects, vendors, and internal teams.

• Organizing and maintaining project documentation (digital and physical files).

• Assisting with general administrative tasks such as correspondence, downloading and distributing plans, and supporting the Project Team in the field and office.

 Qualifications:

• Excels at communication, time management, and adapting to different personalities and work styles.

• Detail-oriented, efficient, and capable of working both independently and collaboratively.

• Ability to adjust schedule when needed to accommodate high-priority items.

• Demonstrates strong organizational and multi-tasking skills.

• Proactive mindset to problem-solving and a willingness to support wherever needed.

• Prior administrative experience — construction background is a plus, but not required.

• Proficient in Microsoft Office, especially Outlook and Excel.
• Proficient in CMiC, Autodesk, Pype, and DocuSign is a plus!

Perks & Benefits:

• Competitive pay and benefits
• A people-first, inclusive culture
• Heated, underground parking
• Onsite fitness center (Madison office)
• Employee Stock Ownership Plan (ESOP)
• Generous PTO and floating holidays
• Healthy 401(k) and Profit Sharing
• Paid Parental Leave
• Findorff Shop credit to buy company swag
• Career growth and development 
• Mentorship and guidance

Diversity matters. Findorff recognizes the talents of all, appreciating the different backgrounds, experiences, and perspectives that make us a stronger company and partner for the communities we live and work in.   

Findorff provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.   

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.