Associate, Operations

About Innovate Public Schools

Innovate Public Schools is a power-building organization that was launched in 2012. At Innovate, our vision is a high quality school experience that cherishes and affirms every student, particularly Black and Brown students, and prepares them for a lifetime of opportunity and choice. Our mission is to build the capacity of parents and families to organize, advocate, and demand high quality schools for their children.                    

Our program model centers long-term power-building through community organizing for parents & education stakeholders. To support this work, we deploy our Research & Policy (RAP) team to collect & publish data that supports the informed demands of engaged parents. Our Communications team helps to disseminate RAP findings and supports parent leaders in implementing effective outreach strategies that bring more parents into our established organizing communities. Our Partnerships & Training team then scales this work nationally, providing training for schools & community leaders to build capacity within their organizations to support authentic grassroots parent organizing.  We deeply engage with parents and education stakeholders to support them in cultivating sustainable power-building practices that ensure that their voices are heard in the education advocacy space. 

We are seeking a Part-Time, temporary (August - December) Operations Associate to join our team.

Reporting 

The Associate, Operations will report to the Senior Manager, Operations + Training.

Role Responsibilities

Event Management and Execution

• Assist the Sr. Manager, Operations in planning, designing, and executing organizational events, ranging from small internal meetings to large-scale community events.
• Support all logistical aspects of events, including venue selection, catering, transportation, AV setup, registration, and event materials, ensuring seamless coordination across the Bay Area team.
• Use project management tools to track progress, manage expenses, and maintain event budgets.
• Proactively address any issues that arise during event planning and troubleshoot problems on the day of the event.
• Ability to work evenings and weekends as needed to support event execution.

Administrative and Travel Support

• Provide general administrative support to the Sr. Manager, Operations including expense report management.
• Assist in managing organization-wide travel logistics, ensuring smooth coordination for staff travel, including flights, hotels, ground transportation, and other related arrangements.
• Serve as a point of contact for travel-related questions and issues, delivering timely support and solutions to staff.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage time effectively, prioritize tasks, and meet deadlines.
• Comfortable working independently and as part of a team.
• Eagerness to learn and take initiative in a fast-paced environment.
• Strong interpersonal and communication skills; able to build positive relationships with diverse teams.
• Familiarity with tools like Google Workspace (Docs, Sheets, Calendar) and a willingness to learn new platforms.
• Interest or experience in event planning, operations, or project coordination is a plus.
• Willingness to travel locally within the Bay Area and support occasional evening or weekend events.
• Reliable transportation and a valid California driver’s license.
• Bi-lingual a plus.

Work Environment/ Work Demands

The work environment characteristics and the physical demands described here represent those an employee encounters while successfully performing the essential functions of this job. Reasonable accommodations may enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is re