UNIV - Research Financial Coordinator - Hollings Cancer Center

Job Description Summary

The Hollings Cancer Center (HCC) Financial Coordinator is a critical position to the Clinical Trials Office (CTO). This position works closely with the CTO clinical operation, the regulatory unit, along with other University departments including the Office of Research Sponsored Programs (ORSP). This person is responsible for research grant activities (both federal and non-federal) trials managed within the HCC CTO and oversee the submission and execution of contracts within Cayuse, along with the development and negotiation of study budget.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC001332 HCC CTO Administration

Pay Rate Type

Hourly

Pay Grade

University-GEN08

Pay Range

45,300.00 - 61,100.00 - 77,000.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Summary:

The Hollings Cancer Center (HCC) Financial Coordinator is a critical position to the Clinical Trials Office (CTO). This position works closely with the CTO clinical operation, the regulatory unit, along with other University departments including the Office of Research Sponsored Programs (ORSP). This person is responsible for research grant activities (both federal and non-federal) trials managed within the HCC CTO and oversee the submission and execution of contracts within Cayuse, along with the development and negotiation of study budget.

Responsibilities:

35% Budget Development: Oversee the budget process for all new trials conducted through the HCC Clinical Trials Office (CTO). Works closely with our approved third-party entity to receive the prospective reimbursement analysis (PRA) information. Has an understanding in the translation of study procedures outlined in a protocol and PRA and has working knowledge on how the calendars play a role in billing compliance. Conduct review of the CTMS clinical calendars. Utilize PRA information and the protocol to develop the SPARC study calendar structure, CPT codes input and budget. Works with MUSC Principal Investigator (PI), CTO, and MUSC ancillary services to ensure all costs associated with the trials are incorporated into the study budgets. Has knowledge on how to review complex research protocols, extracting all pertinent information that translates to budget items. Reviews information from the HCC Resource Allocation and Feasibility Team (RAFT) and works with study coordinators to identify any financial feasibility issues that would preclude HCC from participating in a trial. Develops working relationship with HCC PI’s for reviewing PRA and study budget/contract content and obtaining PI approvals. Negotiates budget with sponsors when all costs are not covered and determines whether a study is financially viable based on the outcome. Develops complex budgets ensuring all personnel pieces are accounted for, all patient care services are appropriately billed, all indirect costs (IDCs) are accounted for, start-up costs are accounted for, and CTO services are appropriately budgeted for based on the fee schedule approved by Grants and Contracts Accounting. To promote research billing compliance, ensures study contract, budget, study calendar is created in harmony with the PRA. Tracks the status of the budget review and negotiation and ensures proper timing of budget activities to promote timely study activation. Reports budget milestones within the clinical trials management system (CTMS) and keeps stakeholders such as the sponsor, PI, study team abreast of current statuses. Ensure proper filing and organization of budget documents and correspondence per CTO policies

30% Trial Budget Maintenance: Oversee the budget process for all amendments conducted through the HCC Clinical Trials Office (CTO). Has an understanding in the translation of study procedures outlined in a protocol and PRA and has working knowledge on how the calendars play a role in billing compliance. Conduct review of the amended CTMS clinical calendars. Utilize amended PRA information and the protocol to review what changes need to be made within the most recent budget. Has knowledge on how to review complex research protocols, extracting all pertinent information that translates to budget items. Negotiates budget with sponsors when all costs are not covered and determines whether a study is financially viable based on the outcome. To promote research billing compliance, ensures study contract, budget, study calendar is created in harmony with the PRA. Tracks the status of the budget review and negotiation and ensures proper timing of budget activities to promote timely study amendment execution. Reviews amendments and ensures