University of Colorado Anschutz Medical Campus

Department: School of Medicine – Department of Medicine

Job Title: Open Rank Grants and Contracts Administrator (Intermediate – Principal)

Position #:00827450 – Requisition #:38030

Job Summary:

The Department of Medicine (DOM) Research Office has an opening for a full-time University Staff Open Rank Grants and Contracts Post-Award Administrator (Intermediate – Principal). This role is responsible for complex and varied financial transactions and regulatory work related to grant post-award administration. The primary responsibilities of this position are to assist Principal Investigators (PIs) with the financial, accounting, procurement transactions, and policies related to their funded research grants. The Grant and Contract Administrator will report to the Research Office Program and Grant Manager and provide centralized support to DOM Researchers and Division Research Administrators to ensure compliance with all Federal, State, Sponsor, and University policies & and procedures.

The position is within a service center providing expertise to multiple divisions and faculty; and as such, performance of work is required 8AM-5PM, Monday through Friday. A minimum of three full, in-person days per week is required with more in-person time possible depending on workload, customer availability, and University policies.

Key Responsibilities:

·       Enter funding distributions, Journal Entries, and Payroll Expenses Transactions, and reconciliation of subcontract and consultant invoices.

·       Provide financial projection forecasting and interpretation for faculty.

·       Update grant award data in standardized templates monthly and distribute to all faculty in a timely and professional manner.

·       Conduct one-on-one meetings with faculty to describe their funding portfolio and discuss any necessary adjustments.

·       Perform routine audits of payroll as well as other research expenses to ensure expenses are properly calculated and encumbered in the appropriate accounts. Make appropriate corrections in a timely manner.

·       Respond to and file Post Award Core shared inbox emails with a high volume of requests and ensure timely and accurate responses and associated documentation is completed correctly.

·       Writing and reviewing SOPs.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3-4 days per week 8AM – 5PM, on campus and as needed based on workload, in-person meetings, and CU Anschutz policies.

Why Join Us:

The Department of Medicine at the University of Colorado Anschutz Medical Campus is the largest clinical department in the School of Medicine. With more than 1,000 faculty, 192 residents, and 200 fellows distributed in 14 divisions, our clinical, research, and academic programs attract the best providers, investigators, staff, and students from around the world who are transforming the future of health care. In addition to our exemplary performance, we continue