Coordinator-Career and Technical Education Projects (Grant Funded)

Special Instructions

Dear Applicant,

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Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Special Programs

General Statement of Job

The CTE Projects Coordinator serves as the primary grant/financial manager and operational lead for Career and Technical Education activities aligned to the federal Perkins Act. This role is responsible for overseeing the financial planning, budgeting, monitoring, and reporting associated with CTE initiatives, ensuring compliance with college policies, state and federal regulations, and grant requirements. The Coordinator works collaboratively with internal departments, external partners, and funding agencies to ensure effective management and successful implementation of CTE projects.  

Specific Duties and Responsibilities

Essential Functions:

• Manage and oversee all financial aspects of CTE grant-funded projects, including budget development, expense tracking, and financial forecasting.
• Monitor project expenditures, project progress and performance to ensure alignment with approved budgets and compliance with federal, state, and institutional policies and guidelines.
• Prepare and submit accurate and timely financial reports to college leadership and funding agencies.
• Coordinate with Grant Accounting and Business Office to reconcile accounts and resolve discrepancies.
• Develop and implement internal controls and procedures to safeguard CTE grant funds and ensure fiscal responsibility.
• Collaborate with staff cross-divisionally to provide financial guidance, training, and support related to project budgets and expenditures.
• Assist in grant proposal development by providing financial data, budget narratives, and projections, as well as the Comprehensive Local Needs Assessment and grant reporting submissions.
• Maintain detailed documentation of financial transactions and support audits and monitoring reviews.
• Researches, reviews, evaluates, and documents information, as well as facilitates communication between internal stakeholders, external partners, and funding agencies regarding financial matters and project progress.
• Track and manage procurement activities in compliance with college and funding source regulations, including micro-purchase thresholds.
• Lead or support periodic financial reviews and project evaluations to identify opportunities for process improvements.
• Maintains knowledge of the College’s policies, procedures, applicable federal, state, local laws and regulations.
• Travels throughout the college district, as needed.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor’s Degree required in Accounting, Finance, Business Administration, or related field; Master’s degree preferred.
• Two (2) years of fiscal, project management or grant management experience, preferably within higher education or grant-funded projects.

Required Knowledge, Skills and Abilities

• Strong knowledge of budgeting, financial report