Procurement Division Chief

Job Description:

The Department of Finance & Budget is seeking a strategic leader and dedicated professional with a passion for optimizing procurement processes and driving cost savings. Reporting to the Finance & Budget Operations Deputy Director, you will play a crucial part in developing and implementing comprehensive procurement strategies that align with Calvert County Government’s goals. This position will lead and mentor a team of procurement professionals, fostering a culture of excellence and continuous improvement. Manage vendor relationships, negotiate contracts, and ensure the best value for Calvert County Government. Ensure compliance with all regulatory requirements and internal policies and support overall Calvert County Government objectives. We encourage you to apply for this exciting opportunity!

Manages and supervises the County’s centralized procurement and contract administration. The position serves as the principal public purchasing official for the County and is responsible for the procurement of goods and services, as well as the management of warehouse assets and disposal of surplus property. Develops policies and procedures; evaluates and processes requisitions; procures materials, supplies and services; administers contracts; manages fixed assets and surplus property. The position works within applicable laws, rules and regulations, and County policies. Other duties include supervising procurement staff, reviewing and assessing department workloads, and presenting information to staff, management, officials, and vendors. The work requires considerable prior experience in procurement administration. The Procurement Division Chief also ensures that the procurement process is efficient, transparent, and achieves the best value for the county’s financial resources.

The position reports to the Deputy Director of Operations.

Essential Job Functions

Plans, directs, organizes, and assesses the daily procurement operations for Calvert County Government, including the procurement of goods and services, management of assets, and disposal of surplus property. Establishes and monitors controls to evaluate operations; takes appropriate actions to correct performance and adjust programs to meet requirements.

Oversees all county purchasing activities, including solicitation processes, contract development, and contract negotiations.

Supervises positions and personnel to make best use of employees; participates in the selection of new staff, develops employees' capabilities; counsels employees and recommends disciplinary actions; enforces department and County policies and procedures.

Develops and interprets policies and procedures governing the conduct of procurement transactions in accordance with all Federal, State, and local requirements related to procurement; ensures compliance with the same. Establish programs, manuals and forms, as deemed necessary to facilitate and implement the applicable procurement regulations and Code of Public Local Laws.

Determines and provides advice for the most advantageous method and best practices for procurement. Recommends changes to the Code of Public Local Laws for procurement matters. Provides testimony to legislature on proposed changes. Communicates procurement information to staff, management, officials, and vendors.  

Commits and encumbers the County and authorizes purchases for the County. Recommends award of contracts in excess of $30,000 or more to the Board of County Commissioners.

Oversees the bid opening process, the analysis of proposals, contract compliance, applicable codes and regulations, contract completion, and termination process.   

Establishes lines of credit with new vendors.

Supervises the maintenance and tracking of the County’s fixed asset program.

Develops and delivers reports and presentations to senior leadership, the County Executive, and the County Council, as necessary.

Supervises the end-of-fiscal year closeout for procurement-related items.

Determines the County's monthly on-road diesel fuel tax, prepares reports, and sends payments to the State.

Serves as Calvert County representative on the Southern Maryland Cooperative Purchasing Committee.

Other Duties

Performs related work as required.

Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions