Legal Support Specialist

Job Description Summary

Hunt Electric is seeking a Legal Support Specialist to join our Legal Team. This role involves providing comprehensive administrative and operational support to the Legal Department, specifically assisting the General Counsel. The position requires a blend of administrative skills and legal operations expertise to enhance the efficiency and effectiveness of our legal processes.

Job Description:

Role & Responsibilities

• Administrative Support:

• Schedule and maintain the General Counsel’s calendar, including travel coordination.
• Schedule and track continuous legal education requirements and status for attorney licensing.
• Coordinate internal and external meetings, including scheduling, meal orders, meeting minutes, and follow-up.
• Complete expense reports and/or credit card reconciliation.
• Review legal support services invoices and categorize same for General Ledger input with Finance Department.
• Collect and communicate monthly financial reports and metrics regarding legal support services spending against budget.
• Organize, maintain, and retrieve legal and corporate record files and reports.
• Answer, filter and direct phone calls and visitors as necessary.
• Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.

• Legal Operations:

• Track and provide feedback and recommendations on standard operating procedures and organizational continuous improvement efforts, including use of AI tools and evaluation of other technologies to accomplish the same.
• Assist with processes for contract document management and legal hold systems.
• Troubleshoot issues with legal systems and coordinate with IT and vendors for resolution.
• Support improvement of Legal Department systems and processes by developing and maintaining internal resources
• Partner with other departments within Hunt Electric to develop an efficient, comprehensive legal support system that identifies and mitigates risk and supports operations.
• Support the administration and integration of new companies as they are integrated into Hunt Electric.
• Other duties as assigned.

Qualifications and Education Requirements

• High school diploma or equivalent required.
• Associate or bachelor’s degree in Business Administration or related field preferred.
• Minimum of five years of work experience in a law firm, in-house legal department, or comparable experience.
• Proficient in Microsoft Office Suite, with intermediate skills in Excel.
• Strong organizational, multi-tasking, and customer service skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to manage multiple projects.
• Ability to meet deadlines and adapt to changes in priorities.

Physical Requirements

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, filing cabinets, photocopiers and fax machines. 
• This position is generally sedentary. Employees are frequently required to sit, and occasionally required to kneel, reach, stoop, crouch or crawl. 
• This position requires the ability to lift files, open file cabinets, and bend or stand as necessary. 
• This position may occasionally lift up to 10 pounds.
• Operates in a demanding, fast-paced, people-oriented construction environment with frequent changes and interruptions, and multiple project assignments.  

Why Hunt Electric?

Hunt Electric is a 100% employee-owned company with over 60 years of stability, momentum, and exciting growth ahead—our future is bright! We’re proud of our people-first culture, where every decision starts with, “How will this impact our people?” We put safety first, believe we’re better together, and bring the energy of a growing company with the foundation of a business that’s been trusted for decades.

• 100% Paid Premiums: Medical, dental, and vision insurance premiums are 100% employer-paid for you and your family. Plus, a cash benefit if you opt out.
• Three Pillars of Retirement: We are proud to offer three modes of retirement to ensure you are well-positioned for the future: a 401(k) match, profit sharing, and an ESOP that makes you an employee-owner.
• Annual Discretionary Bonus: Employees enjoy an annual discretionary bonus based on company performance and individual contributions.
• Work-Life Balance: 3+ weeks PTO to start, paid holidays, sick time, and flex