Administrative Specialist CL1 - Sullivan Gym (Part-time, 20-Hours/Week)

Do you enjoy interacting with others?  Do you wake up each day with a positive attitude ready to tackle the day ahead?  Do you want to work in an environment where you can positively promote health and fitness?  Join our Portland’s Campus Sullivan Gym Complex and become a key member of the team!  

The schedule for this position is as follows:
•    Sunday:  8:30AM – 3:00PM
•    Monday:  4:30PM – 9:00PM
•    Tuesday:  4:30PM – 9:00PM
•    Wednesday:  4:30PM – 9:00PM

The Administrative Specialist position is primarily responsible for opening the Sullivan Gym Complex, as well as providing administrative support to the Manager on the overall day-to-day operations.  This position will also supervise work-study students and department funded students during the morning hours.  Work involves interacting with internal and external contacts as well as handling verbal and written communications for a broad range of questions.  The ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, and the ability to manage multiple tasks.

This Administrative Specialist position will pay a starting rate of $18.13/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System.  This position is a part-time, 20-hour/week position based on our Portland Campus.  

This position provides a terrific opportunity to pursue a bachelor’s or advanced degree through the university’s generous tuition waiver benefit (based upon part-time status).

The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time
• Health, dental and vision insurance
• Low-cost short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• A tuition waiver program for employees and their spouse or dependent child(ren)
• A 403(b)-retirement plan with employer contribution
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses

The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.  USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. 

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement.  We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.

We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. 

Required Qualifications:

• High school diploma or equivalent (G.E.D.) or international degree equivalency
• 1+ years of administrative support experience
• Excellent communication and customer service skills
• Computer proficiency, including experience working with spreadsheets

How to Apply:

Click on ‘Apply Now’ or visit our USM Careers Page and submit the following:

• Cover Letter
• Resume/Curriculum Vitae
• Finalist candidates will be asked to provide a list of the names and contact information for references

For full consideration please submit all required materials by October 19, 2025.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screeni