Executive Assistant to C-Suite/Liaison to Board of Directors (47758)

OVERVIEW OF THE POSITION

CFH seeks a highly skilled individual who will provide executive assistant support to the organization’s very busy C-Suite members and also act as the liaison between the organization’s management team and the Board of Directors.  We require someone who is highly organized and outcome-focused who thrives in a high-energy environment.  The right candidate will participate actively in improving the impact of CFH on its organizational objectives.

RESPONSIBILITIES OF THE EXECUTIVE ASSISTANT TO THE C-SUITE

• Assist the President/CEO and other C-Suite members (Chief Program Officer, Chief Financial Officer, Chief Development and Communications Officer, and Chief Medical Officer) in facilitating effective decision-making, appropriate prioritization, and follow-up to ensure the organization runs efficiently.
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Support the C-Suite by project managing cross-departmental initiatives
• Act as liaison among the C-Suite members and other managers and staff: coordinate calendars, schedules, meetings, and strategic initiatives
• Manage sensitive matters with a high level of confidentiality and discretion
• Identify and elevate those issues about which the C-Suite members should be aware to resolve the problem/mitigate the risk
• Coordinate meeting agendas by gathering input from senior staff, and accurately document minutes for key meetings, clearly outlining decisions made and follow-up actions required.
• Develop, maintain and follow up on task lists and critical paths for organization projects
• Field and assess inquiries directed to C-Suite, determine/advise on the proper course of action, complete the transaction or field to the appropriate individual to resolve
• Collect critical information from appropriate staff persons and populate data dashboards to increase the use of metrics in organizational decision-making
• Prepare presentation materials to communicate information effectively and succinctly
• Manage the organization’s critical document repository; maintain all salient documents (contracts, regulations, certifications, etc.) in both electronic and paper form, where appropriate, to facilitate easy access when the documents are needed
• Facilitate communication, meeting management, and necessary follow-up with external business partners and other organizations working jointly with CFH
• Chair special project committees and move projects to successful outcomes
• Draft memos, correspondence, and make phone calls on behalf of C-Suite members
• Make travel and other reservations and arrangements for C-Suite members
• Conduct background research and brief C-Suite members prior to meetings with prospective board members, political leaders, and others
• Plan and execute special events as needed

LIAISON TO THE BOARD OF DIRECTORS

• Act as liaison between CFH’s C-Suite and the Board of Directors
• Establish and manage board, committee, and special meeting calendars; send electronic appointments, collect and distribute documents and reports needed for Board and Committee meetings
• Manage Board of Directors information repositories and communication tools
• Field questions from board members and answer, if able, or refer to the appropriate staff person, if needed
• Record minutes accurately and comprehensively at board and select committee meetings, write-up minutes in a standardized format, seek consensus from the appropriate board or committee me