Administrative Coordinator 3

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Job Posting Title:

Administrative Coordinator 3

   

Position Type:

Classified

   

Department:

LSUAM FA - FPO - SEC - Ops - Customer Service Center (Nico Smith (00068322) (Inherited))

   

Work Location:

0120 Facility Srvcs Central Shop

   

Pay Grade:

Classified Administrative

   

Job Description:

Facility Services is the entity that maintains the buildings, utility systems and grounds for Louisiana State University. The Customer Service Center staff plays a vital role in coordinating the activities of the staff with the campus community. This position could be asked to work overtime as needed. This position is vital to support the LSU EOC. This position is responsible for the data integrity in the CMMS and workday system in regards to creating work orders, invoice processing, and asset management.

Job Responsibilities:

Work Flow: The position is responsible for assisting the department in administering and managing the FAMIS system and its various functions ensuring the smooth work flow between departments. Ensure accurate daily data input of information into the system. The Representative must be able to scan and electronically attach files containing additional information, such as specifications, diagrams, instructions, etc. to work orders. -35%

Customer Service: Assist campus community by setting up work orders for crews and researching issues within the system. Training fellow employees to use the CMMS. Query the CMMS database and generate reports as requested by the Facility Services Administration and Managers. Properly assign work orders to the correct working crew and notify as needed.-25%

Budgets: Ensures correct accounting and billing types on Work Orders within CMMS.-25%

Effective Communication: Answer calls, help patrons at the front desk, respond to emails, and other duties as assigned-15%

Additional Information:

MUST BE ABLE TO WORK THE FOLLOWING SHIFTS:
Saturday & Sunday - 6:30AM-10PM
Monday - 11:30AM-10:00PM

Minimum Qualifications:

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Louisiana State Civil Service Job Details

http://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060

   

Additional Job Description:

Competencies:

Communicating Effectively - The ability to relay information correctly and appropriately to connect people and ideas, Displaying Expertise - The ability to exhibit specialized skills or knowledge gained from experience or training, Managing Resources - The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value, Using Data - The ability to use relevant and valid data to inform a recommendation for action

Special Instructions:

Please fully complete the Experience section of the application, listing out job duties and average weekly hours worked.

Please provide three professional references including name, title, phone number and e-mail address. For questions or concerns regarding the status of your application or salary ranges, please contact Nico Smith at nicos@lsu.edu.

   

A permanent or probationary internal employee who is appointed to another position following certification from an open competitive eligible list is considered a new employee in the new position and shall serve a probationary period of six months. 

   

Posting Date:

October 13, 2025

   

Closing Date (Open Until Filled if No Date Specified):

October 27, 2025

  

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement opt