Branch Administrative Assistant

Ruppert Landscape is a privately held, family/employee owned, commercial landscape maintenance and construction company based in Laytonsville, MD. With a multi-state presence and a small company feel, our mission is to provide opportunities for our people, take care of our customers, and be good stewards of the environment and our community.

Position Description:

The position is the first point of contact for customers and employees and is responsible for looking after all aspects of a professional office environment. The Administrative Assistant operates with direction from the Branch Administrator and may work on projects independently. Open to both part time (24hr/week minimum) and full-time employees. 

Responsibilities:

• Payroll processing 
• Onboarding new hires 
• Office organization
• Answer all phone calls and efficiently connects the caller with the requested contact or is able to advise the proper contact for the request. 
• Files vendor, customer, and personnel documents
• Processes all outgoing mail and maintains the postage meter.
• Manages incoming mail, properly distributing it to appropriate recipients.
• Orders all office supplies and uniforms, regularly comparing prices and matching charges with invoices.
• Sorts and stores all uniform and office supply deliveries
• Welcomes visitors and makes them comfortable while waiting
• Administrative assistance as needed.
• Work closely with Branch Administrator to provide administrative support to branch and shop operations
• Develop a clear understanding of the philosophies by which the company operates

Qualifications:

• English, Bilingual Spanish is preferred. 
• Excellent verbal and written communication skills.
• Excellent organizational skills and interpersonal skills
• Ability to use PC and widely used software packages (Excel, MS Word, PowerPoint) 
• Ability to meet deadlines; accomplish work in order of priority.
• Experience as a receptionist or in an administrative position in a fast-paced office environment. Landscape experience is a plus. 

 What We Offer: 

• Competitive hourly wages
• Medical benefits with dental and vision
• Flexible Spending Account
• 401(k) plan
• Flexible work/life balance
• Family-oriented company culture

Ruppert Landscape is an Equal Opportunity and E-Verify Employer