Administrative Assistant

JELD-WEN is currently seeking an Administrative Assistant to join our growing team.

 

The Role

The Administrative Assistant will report directly to the Sr. Executive Assistant and work with other members of the Executive Assistant team to deliver the required administrative support needs for the organization.

 

Principle Duties and Responsibilities

• Provides back-up and overflow administrative support and assistance to the Senior Leadership Team members as requested by the Executive Assistant team.
• Answers and transfers phone calls, screening when necessary.
• Welcome and directs visitors and clients.
• Maintains filing systems as assigned.
• Performs clerical and administrative tasks including managing records, drafting email, meeting agendas and/or minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules business travel and entertainment, meetings, and appointments for the Senior Leadership Team
• Prepares and submits business travel and entertainment expense reports.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

 

Knowledge, Skills, Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and high attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and sometimes stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type a minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Must have the ability to maintain the highest degree of integrity and confidentiality.

 

Qualifications

• High school diploma required, bachelor’s degree in business administration or related field preferred.
• At least four years of supporting C-Suite level executives is required.
• This is an hourly position.
• Must be willing to work in the office Monday-Friday from 8:30am-5pm. <