Executive Administrative Assistant - Breakthrough

POSITION SUMMARY

The Breakthrough Division moves fast, thinks boldly, and holds itself to an extraordinary standard — and the Executive Administrative Assistant who thrives here does too. This is not a background role. It is a front-row seat to high-impact decision-making, and the person in it is every bit as invested in the outcomes as the leaders they support.

We are seeking an exceptionally polished, proactive, and perceptive Executive Administrative Assistant who genuinely loves what they do. You bring quiet confidence, unshakeable discretion, and a sixth sense for what's needed before it's asked. You read the room, guard the calendar, protect information, and represent the Division President with the same care and intentionality they would bring themselves.

You are the connective tissue of a dynamic leadership team — orchestrating complexity behind the scenes so those in front can lead at their best. If you find deep satisfaction in delivering flawless support, building trust through reliability, and operating with the polish of a true professional, you will thrive here.

This position is located onsite at our office in Green Bay, WI.

JOB RESPONSIBILITIES

Strategic Executive Partnership

• Serve as the trusted right hand to the Division President, managing time, priorities, and access with exceptional judgment
• Anticipate needs before they arise — thinking two steps ahead to enable seamless execution and focused leadership
• Prepare and synthesize executive-level briefings, presentations, and reports that are clear, compelling, and decision-ready
• Conduct research and distill complex information into actionable insights that support strategic priorities
• Manage high-stakes, fast-moving calendars with precision — balancing urgency, importance, and relationships

Communications & Stakeholder Engagement

• Serve as the polished, professional face of the executive office — managing all internal and external correspondence with tact and warmth
• Draft, edit, and send communications on behalf of the Division President with voice-consistent precision
• Build and maintain trusted relationships across all levels of the organization and with key external partners
• Exercise exceptional discretion when handling sensitive information, leadership dynamics, and confidential matters
• Represent the Breakthrough Division brand in every interaction — written, verbal, and in-person

Operational & Logistical Excellence

• Manage end-to-end travel logistics — flights, accommodations, ground transportation, and detailed itineraries — with zero margin for error
• Prepare meeting agendas, facilitate follow-through on action items, and ensure leadership meetings are productive and purposeful
• Manage expense reports with accuracy and timeliness
• Maintain organized, efficient systems for documents, records, and information flow
• Coordinate high-visibility events, offsites, and leadership gatherings from concept to execution

Leadership Team & Cross-Functional Support

• Support the broader Breakthrough leadership team, facilitating collaboration, information flow, and follow-through on key initiatives
• Serve as the primary point of contact for internal departments, team members, and external stakeholders
• Actively support organizational changes, onboarding of new leaders, and strategic project coordination
• Champion continuous improvement across administrative tools, processes, and workflows

Confidentiality & Professional Integrity

• Handle all proprietary, sensitive, and personnel-related information with the highest level of discretion
• Exercise sound, independent judgment in managing competing priorities, sensitive situations, and escalations
• Maintain the trust of leadership and team members by consistently demonstrating integrity and professionalism

Living Our Values

• Embody our values of High Performance, Caring Relationships, Strategic Foresight, and Entrepreneurial Spirit in every interaction
• Find A Better Way — champion continuous improvement and identify opportunities to elevate quality, efficiency, and team experience
• Invest in your own growth by staying current with tools, technologies, and best practices in executive support
• Support corporate safety, compliance, and policy efforts; perform other duties as assigned

QUALIFICATIONS

Required

• Minimum 5 years of experience providing executive-level administrative support, ideally in a fast-paced, growth-oriented organization

• Proven track record of handling confidential, sensitive information with absolute discretion