AWD - Personnel Support Assistant II- T45 Kingsville, Texas

Overview
This position serves as a clerical expert in independently processing a variety of personnel actions, e.g., supporting temporary employment, rehires, and dismissals. In this position, one may perform tasks beyond routine clericals such as pre-employment, random and full squadron drug screening and new hire orientation, responding to routine questions on policy and procedures, and providing reports on employee turnover or time and attendance. This assistant may be asked to evaluate and consolidate information from various sources under short deadlines and report on program employment statistics (retention, turnover, etc.). The Personnel Assistant II may provide guidance and manage lower-level Personnel Assistants. This level requires extensive knowledge of various office software packages. Guidance is provided as needed. Completed written work receives a close technical review from higher-level personnel and office employees. Work may be checked occasionally.

Major Job Activities
Description
• Ensure employees’ data concerns are addressed and resolved timely to include: * Re-setting of passwords * Entering workflows * Temp Pay forms * Adders – Adding and removing to UKG earnings
• Inputs and updates information in databases and spreadsheets
• Runs reports and provides program data to leadership.
* Earnings Report
* Pre-Check Detail
* Adder Reports
* Seniority Rosters
• Prepares scheduled and ad hoc reports, including CDRL, manning, and charge code reports, for Corporate functional areas, such as Finance, Accounting, Contracts, Procurement, and Business Development.
• Manually and electronically correlates data from multiple locations, personnel, databases, and programs.
• Manually or electronically produces or distributes information or data in support of the program
• Assists in onboarding new hires, transfers, and new hire orientation and supports site processing needs.
• Assists with scheduling physicals, hearing tests, and administering drug screens.
• Works closely with business advisories and PMO staff to provide program-specific transactional support.
• Ensure all employees are treated equally, regardless of gender, ethnic background, or disability.
• Performs other duties and assignments as required.

 

Education/Experience Requirements
Education
- High School Diploma
Experience Preferred
• 0-3 Years experience in clerical functions.
• General knowledge of personnel clerical tasks, including working within timesheets, reporting, and human capital systems.
• Experience in defense contracting.

 Skills
• Strong written and oral communication skills
• Excellent public speaking, training, and email writing skills
• Proficient with personal computers required, including Microsoft Outlook, Word, Excel, SharePoint, and PowerPoint
• Proficient in EXCEL, to include pivot tables and formulas

 

 Physical Activity

 Occasional

 Standing. Particularly for sustained periods of time. 

• Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. 

 Frequent

 Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and make discriminations sound.

 Physical Requirements
Sedentary work. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

 Visual Acuity
The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.

 Working Conditions
Must be able to meet the program shift schedules. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)