FDC-SENIOR CLERK - 70045093-Baker Correctional Institution

Requisition No: 821372 

Agency: Department of Corrections

Working Title: FDC-SENIOR CLERK - 70045093-Baker Correctional Institution

 Pay Plan: Career Service

Position Number: 70045093 

Salary:  32,760.00 annually 

Posting Closing Date: 02/01/2024 

Total Compensation Estimator Tool

***OPEN COMPETITIVE ADVERTISEMENT***

      This position is for Classification and Security Senior Clerk.

Senior Clerk – 70045093

 

This advertisement is for a Career Service position located at Baker Correctional Institution.

 

Salary: $32,760.00 annually

 

SALARY WILL BE APPLIED IN ACCORDANCE WITH PAY POLICY. THE SELECTED CANDIDATE WILL BE APPOINTED AT THE ABOVE LISTED APPOINTMENT RATE.

 

SPECIFIC DUTIES & RESPONSIBILITIES: (Classification)

• Prepares correspondence, memorandums, and assists/performs clerical duties for the Classification Department.
• Completes clerical duties within the Inmate Records area as assigned by the Correctional Sentence Specialist. This may include completing Support Staff audits on newly received inmates, maintenance, and accountability of inmate files, and preparing forms and documents for the Inmate Records area.
• Inputs data into the CDC data base system and retrieves and prints requested information.
• Receives, date stamps and sorts of mail for the Classification Department. Ensures all mail is promptly distributed to the appropriate staff.
• Copies, scans, and faxes documents using the appropriate equipment.
• Provides clerical assistance and support with Special Projects assigned to the Classification Department.
• Answers telephone calls professionally and provides customer service to include assisting inmate families. Promptly forwards or takes information for telephone inquiries to be completed by other Classification Staff.
• Provides any requested clerical duties as assigned by the Immediate Supervisor.
• Support file audits on newly arriving inmates.
• Sorting filing materials and placing documents into the inmate file.
• Typing forms and obtaining and preparing inmate files for transfer.
• Typing correspondence, letters, memorandums, and forms for the Classification Staff.
• Preparing information for posting to the Inmate Population.
• Organizing and maintaining files on Classification documentation.
• Entering data into the CDC data base and obtaining printouts.
• Answering phones and aiding callers.
• Assisting and preparing clerical documents for Special Projects.
• Sorts and stamps daily Classification mail.

 

SPECIFIC DUTIES & RESPONSIBILITIES: (Security)

• Responsible for preparing and maintaining various documents, reports, letters, memorandums, forms, including but not limited to post charts, post orders, emergency plans, Institutional Operating Procedures, Policy & Procedure Directives, Department of Corrections Rules, work orders, supply requisitions and purchase orders.
• Utilizes various computer programs and compiles and maintains data relating to Security Department issues and provides information to the Warden’s Office for monthly/quarterly/yearly reports or as requested.
• Maintains an accurate filing system of forms and correspondence utilized in the daily operations of the institution including incident reports, dormitory logs and dormitory check sheets.
• Assists with the preparation of the Review and Performance Planning forms as directed.
• Serves as receptionist for the Security Department, greeting visitors and answering telephones, routing calls to the appropriate area and answering questions within his/her area of responsibility.
• Orders and distributes forms and supplies for the Security Department.

 

KNOWLEDGE, SKILLS & ABILITIES: (Classification)

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of computer software including applications.
• Skill in typing.
• Ability to operate general office equipment.
• Ability to communicate effectively.
• Knowledge of correct spelling, punctuation, and grammar usage.
• Ability to alphabetize and file.
• Ability to establish and maintain effective working relationships with others.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to type letters, memoranda, and other standard business forms in correct format.

 

KNOWLEDGE, SKILLS & ABILITIES: (Security)

• Knowledge of correct spelling, punctuation, and grammar usage.
• Knowl