Records and Information Management Services Administrative Associate
The University of Texas at AustinAbout the role
Job Posting Title:
Records and Information Management Services Administrative Associate----
Hiring Department:
Records and Information Management Services----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Non-Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
General Notes
Your skills will make a difference.
You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas: a defined benefit retirement plan
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.
Purpose
Performs moderately complex (journey-level) staff services work across multiple staff and business services functions for the Records and Information Management Services (RIMS) department. Works under general supervision of the RIMS Director, with limited latitude for the use of initiative and independent judgment. Uses knowledge of office practices and administrative procedures. Implements administrative systems and procedures and interprets rules, regulations, policies, and procedures.
Responsibilities
Performs complex administrative duties across multiple staff and business services functions, such as human resources, accounting, purchasing, travel, records management, information technology, and property management. Orders supplies and equipment according to University guidelines. Coordinates travel arrangements for department staff. Processes monthly invoices and coordinates approvals from University customers before submitting for payment processing. Coordinates work with other campus departments as needed.
Provides direct support for the RIMS Director in the day-to-day operations of the RIMS department. Maintains RIMS internal and external meeting calendars, including coordinating with other UT departments to schedule meetings and consultations. Creates meeting agendas, prepares meeting materials, manages meeting recordings and transcripts (where needed), and documents and communicates decisions and action items to the participants after the meeting. Coordinates with RIMS staff to collect deliverables on cross-functional assignments. Compiles performance metric data into reports. Proofreads reports, presentations, policies, procedures, and other external-facing documents and remediates to meet accessibility standards when needed. Performs related duties as required.
Coordinates the development and periodic review of internal process documentation with departmental subject matter experts. Assists RIMS staff with form and template development to meet accessibility and University branding standards.
Monitors the primary RIMS shared inbox and responds to routine inquiries. Routes inquiries and requests to other RIMS staff or other UT departments when appropriate. Manages RIMS correspondence and requests for consultation. Drafts and proofs responses to inquiries. Categorizes and
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