DOC Pontiac CC Medical Records Office Assistant

Position Title: Office Assistant

Job Requisition ID: 50522 
Closing Date: 11/05/2025 11:59 p.m.
​Agency: Department of Corrections
Class Title: OFFICE ASSISTANT - 30010 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary $3,942month; CBA Applies; Full Range: $3,942-$5,183/month
Job Type: Salaried
Category: Full Time 
County: Livingston
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

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Position Overview

The Illinois Department of Corrections is seeking an Office Assistant to work at Pontiac Correctional Center.  This position is responsible for updating and maintaining medical records, keyboarding and distributing call passes and paperwork, filing medical information, assisting with worker's compensation claims, and processing and reviewing orientation charts. We encourage all qualified applicants to apply.

Essential Functions

• Updates and maintains medical records for the Unit.
• Keyboards and distributes individual in custody call passes and paperwork for scheduled appointments within the Health Care Unit.
• Completes filing of medical information including diagnostic reports, medication sheets, and various pertinent correspondence in appropriate medical files of individuals in custody and employees verifying files are up to date.
• Assists in processing worker’s compensation claims.
• Assists other Health Care Unit staff in the performance of duties and serves as back up to other Office Assistants.
• Processes and reviews all orientation charts.
• Performs other duties as required or assigned which are reasonably within the scope of the duties and responsibilities enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school and one (1) year of related office experience.
• Requires ability to keyboard accurately at 35 words per minute

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs