NATOIS-0031 Officer Data Migration (NS) - FRI 22 Aug

Deadline Date: Friday 22 August 2025

Requirement: Officer Data Migration

Location: Brussels, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): max 950 hours (max 25 weeks x 38 hours).

A contract extension is possible for the calendar year 2026 on a monthly basis. These contract extensions are subject to performance of the contractor and related NATO regulations and budget availability.

Period of performance: 2025 BASE: As soon as possible but not later than 29th September (tentative) – 12 December 2025, with possibility to exercise the option to extend on a monthly basis in 2026.

Required Start Date: 29 September 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Special Terms and Conditions: The contractor will be responsible for complying with the respective national requirements for working permits, visas, taxes, social security etc. whilst working on site at NATO HQ Brussels, Belgium. No special status is either conferred or implied by the host organisation, NATO HQ Brussels, Belgium to the contractor whilst working on site. The contractor will be responsible for complying with all the respective National Health COVID-19 regulations in Belgium before taking up the position.

Profile Description Summary: We are looking for a proactive and experienced consultant to support the Information, Communication and Technology Management (ICTM) Directorate, and in particular the Archives and Information Management (AIM) Services within ICTM in its Cloud Adoption journey. They will develop a strategy and detailed plans to migrate existing structured and unstructured data to the NATO’s future Cloud environment or to dispose of the data in accordance with NATO’s information and records management policies

Division: Executive Management

Mission: ICTM provides uninterrupted services for core NHQ activities and business continuity, ensures security of information and systems, and supports on-site and off-site high-level events. ICTM also contributes to the improvement of services and processes across NHQ, by identifying opportunities for innovation and implementing them. AIM within ICTM is at the heart of managing all of NATO’s information, supporting decision-making process and preserving the Alliance’s heritage. AIM’s role is to provide convenient and seamless user experience in information and knowledge (IKM) technology and support the IS through the Cloud Adoption Journey. Through a structured roadmap, AIM provides uninterrupted access to essential IKM tools while safeguarding information and personal data. By maintaining security, accessibility, and productivity, AIM supports NATO’s digital transformation.

Current context: In the context of NATO’s Digital Transformation, ICTM leads the Cloud Adoption Journey for the International Staff at NATO Headquarters. This includes the migration of current structure and unstructured data to the Cloud. To achieve that, ICTM needs to develop a strategy and detailed plans on migrating data to the future Cloud environment.

NATO POC for supervision and coordination purposes: Head, Archives and Information Management Services

Objectives and scope of work: Officer Data Migration will support ICTM(AIM), by developing a strategy and detailed plans for the transfer of structured and unstructured data to NATO’s future Cloud environment or data disposal in accordance with applicable NATO’s policies.

Duties and Role:  

Prepare an inventory of structured and unstructured data.

Develop a strategy outlining the scope, objective as well as the approaches to data migration and disposal in accordance with NATO’s data, information and records policies.

Based on the strategy develop a detailed data migration and disposal plan outlining the strategies for each data set recorded in the data inventory.

Based on the above-mentioned detailed plan develop a project plan outlining timelines, roles and responsibilities;

Support the Head AIM with promoting the plan within the IS and ensuring sufficient management support.

Identify opportunities for internal processes optimization and improvement when it comes to data retention in the future Cloud environment,

Preparation of status reports, presentations and briefings as required.

Location: The Service will be 100% (full time) at NATO Headquarters in Brussels. A limited amount of teleworking might be granted under special circumstances with the line manager permission.

Timelines: Period of pe