Billing and Purchasing Specialist

About Avenue360 Health and Wellness

Avenue 360 is a FQHC that strives to provide high quality and caring service to promote healthy people and communities. Our 360-degree approach addresses medical needs and social and environmental challenges, like housing. Our compassionate care extends to those with and without insurance. We believe income must not determine the level of access to quality health care.

Providing comprehensive, high quality, and caring service is the core of what we do, whether medical, hospice care, engaging adult activities, and supportive housing programs. We strive to address the many social determinants of healthy living in Greater Houston.

Our Values PACT

• We take PRIDE in our work.
• We have a positive ATTITUDE.
• We are CURIOUS.
• We are COMMITTED.
• We are CARING and CUSTOMER-SERVICE oriented.
• We are a TEAM.
• We LEARN, GROW, and INNOVATE

Overview:

Provide assistance to the Grants Manager and grant funded departments in planning, maintaining, and coordinating the daily fiscal operations and accurately fulfilling AVENUE 360’ accounting functions regarding reporting, budget, and compliance issues in a timely and professional manner in compliance with State & Federal rules and regulations.

Duties and Responsibilities:

-          Supports, files, and monitors the billing documentation related to grants for client and clinical services.

-          Assist with maintaining general ledger adjustments within accounting software.

-          Purchase the highest quality merchandise at the lowest possible price and at the correct amounts.

-          Prepare purchase orders, solicit bid proposals and review requisitions for goods and services.

-          Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history.

-          Take a lead role in monitoring and analyzing departmental budgets for their user department

-          Maintain procurement documents.

-          Solicit written and telephone quotations.

-          Monitor and follow applicable laws and regulations.

-          Negotiate, or renegotiate, and administer contracts with suppliers, vendors, and other representatives.

-          Monitor shipments to ensure that goods come in on time, and in the event of problems trace shipments and follow up undelivered goods.

-          Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.

-          Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.

-          Stay up-to-date on marketing and pricing trends.

-          Write and review product specifications, maintaining a working technical knowledge of the goods or services to be purchased.

-          Formulate policies and procedures for bid proposals and procurement of goods and services

-          Heavy involvement with check requests and related expense allocations.

-          Responsible for monitoring grants and providing updates to Grants Manager and other grant funded Department Management.

-          Work closely with Grants Manager to undertake the completion of documentation gathering and payroll report filing to complete processes related to grants.

-          Assists in reviewing, analyzing, and evaluating the grants billing support assuring compliance with generally accepted accounting principles, standards, and procedures.

-          Maintain grant budget files.

-          Establish and maintai