RECEPTIONIST/ADMINISTRATIVE ASSISTANT

Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market.

Learn about our Planet Passionate initiatives: https://www.youtube.com/watch?v=EEeIS55WMOk

At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability.

Ready to be part of our team?  

We are looking for a Receptionist/Administrative Assistant for our Deland, FL office!  

Summary:  We are seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to provide comprehensive support to our team. The ideal candidate will play a key role in ensuring smooth day-to-day operations, managing reception duties, and maintaining an efficient workplace.

Essential Duties:

• Serve as the first point of contact by welcoming visitors and directing them appropriately.
• Answer and route phone calls, emails, and inquiries in a professional and courteous manner.
• Manage and organize schedules, appointments, and meetings for team members.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Handle office supply inventory and place orders as needed.
• Support team projects by conducting research, compiling data, and assisting with administrative tasks as needed.
• Ensure confidentiality of sensitive information and adhere to company policies.
• Manage the reception area to ensure it always remains tidy and presentable.
• Receive, sort, and distribute mail and packages.
• Facilitate outbound mail, including sending tracking information to appropriate parties and managing the postage program.
• Perform additional responsibilities as needed

Additional Compliance Responsibilities:

• Follow the Group Code of Conduct and Group Compliance.
• Group Compliance Manual:
  • 4 All personnel

Education/Experience:

• Proven experience as an Administrative Assistant, Receptionist, or in a similar role (min 2 years)
• Excellent organizational and multitasking skills with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Ability to learn new skills quickly.
• High school diploma or equivalent- AA degree preferred

Preferred Skills:

• Knowledge of office management systems and procedures.
• Customer service orientation and problem-solving abilities.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time but may involve walking or standing for brief periods of time.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assista