Operations Support Specialist, Environment Testing, Earth City MO

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.

Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

Job Description

The Operations Support Specialist supports general office maintenance, receptionist functions, laboratory functions, and manages site visitors. Supports executive management team and interacts with internal and external customers at all levels of the organization. Self-management, handling of confidential information and independent judgment is required to plan, prioritize and organize a diverse workload with minimal oversight. Supports site procurement, receiving and supply chain

Essential Duties and Responsibilities:

Provides general administrative support to lab operations team and management team.

Supports on site business functions for lab operations including but not limited to receiving, supplier/vendor tasks, centralized ordering for buildings, creating and maintaining kitchen and office inventory, and supporting on-site visitors

Organizes, files and ensures archival of business critical documentation, including but not limited to employee training files, equipment files, study documentation and business contracts

Operates a personal computer in an efficient and accurate manner with the company provided software programs that include Coupa, Word, Excel, and others as required. Uses an array of business software applications (e.g., Word, PowerPoint and Excel)

Greets visitors and provides visitor badges; follows proper sign in/out procedures

Schedules and organizes complex activities for employees and/or visitors such as meetings, travel, conferences, hotels, airport transportation, lunches, dinners, meeting invites and collecting RSVPs.

Types and designs general correspondence for site events, memos, charts, graphs, business plans, etc.; and proofreads for spelling, grammar and layout, making appropriate changes; responsible for accuracy and clarity

Ensures office, conference rooms, kitchen and common areas are functional and meets standards for organization, appearance, and hygiene at both buildings

Maintains inventory for kitchen and office supplies placing necessary orders to replenish, stock and keep clean and organized

Maintains office machines such as phones, television monitors, fax, copier, and scanner. Organizes service when needed; ensures paper and toners are available for general use

Responsible for providing secretarial and administrative support to the management team including managing their calendars and establishing online teleconferences

Applies and demonstrates proficiency to including purchasing and inventory management.

Accountable for ensuring unit procurement processes are completed from requisition through receiving and general ledger account assignments... Receives and audits purchase requisitions within purchasing software.

Prepares purchase orders, standing orders, and service contracts for office and laboratory needs

Accountable for financial responsibility in supply chain management. Sources products through most cost-effective vendors when possible, and serves as liaison between lab personnel and vendor for ordering issues such as pricing, backorders, or defective materials

Completes new vendor request forms and coordinates new vendor requests with NSC and maintains the approved supplier list

Provides cross-functional support to other departments as required

Adheres to site environmental health and safety (EHS) requirements

Performs work in an office and laboratory setting, meeting the physical job requirements of role

Demonstrates proficiency with, care and maintenance of lab equipment and department assets

Works effectively in a team environment, under minimum direction, to achieve business production, project timelines, and quality objectives

Completes required training and supports 100% of Employee Health and Safety requirements

Conducts responsible use of confidential IT and business systems, as required

Adheres to department SOP's and documentation requirements, maintains accurate data management and reporting

Supports unit goals and demonstrates Eurofins' competencies, as defined i